Office Administrator

Job Summary

The Office Administrator is responsible for coordinating and overseeing daily administrative activities to ensure efficient office operations and smooth organizational workflow. The role supports office management functions, maintains administrative systems, coordinates communication, and ensures proper implementation of office procedures and standards.

Education:

• Diploma/BA Degree in Administrative Services Management, Secretarial Science, or other related fields.

Work Experience:

• A minimum of 4 years of relevant work experience with a BA/BSc Degree.
• A minimum of 6 years of relevant work experience with a Diploma qualification.

Key Responsibilities:

• Manage and coordinate day-to-day administrative and office operations.
• Provide administrative support to improve office efficiency and productivity.
• Maintain filing systems, records, and office documentation.
• Handle incoming and outgoing correspondence, emails, and communication.
• Coordinate meetings, schedules, appointments, and office events.
• Monitor office supplies and ensure timely procurement and replenishment.
• Prepare reports, letters, presentations, and administrative documents.
• Support office logistics and maintain administrative procedures.
• Coordinate with departments to ensure smooth operational support.
• Maintain confidentiality and proper handling of sensitive information.
• Ensure office compliance with organizational policies and procedures.
• Perform other related duties assigned by management.

Skills and Competencies:

• Strong organizational and administrative management skills.
• Excellent communication and interpersonal abilities.
• Good report preparation and documentation skills.
• Proficiency in Microsoft Office applications.
• Ability to prioritize tasks and manage multiple activities.
• Strong problem-solving and decision-making skills.
• Attention to detail and accuracy.
• Ability to work independently and within teams.
• Professional ethics, integrity, and confidentiality.

Skills Required:

• Customer / Service / Secretarial
• Sales / Marketing / Business / Management