Office Assistant Employment Opportunity

Overview

The Office Assistant has primary responsibility to open and close the office building, provide tea and/or coffee service, photocopy, bind, and run errands.

Reporting Structure

• Position Reports To: Logistics Officer
• Positions Supervised: None

Responsibilities

• Open and close the office building 5 days a week (Monday to Friday) from 7:00 AM until 6:30 PM.
• Ensure all office lights are turned off, and doors are securely locked at the end of the day.
• Maintain general orderliness and readiness of the office environment.
• Assist staff with routine office errands and operational support as needed.
• Support program teams during meetings and trainings by assisting with copying, binding, and preparation of materials.
• Assist with loading and unloading training or meeting materials when required.
• Prepare and serve tea and coffee for staff and visitors during meetings or upon request.
• Ensure meeting rooms are set up and ready when needed.
• Maintain a positive and professional relationship with staff and visitors.
• Provide courteous and responsive support to staff across the office.
• Perform any other tasks assigned by the supervisor to support office operations.

Required Qualifications

• Completion of secondary school education (10th/12th grade or equivalent).
• Previous experience in office support or administrative assistant is an advantage.
• Basic communication skills and ability to follow instructions.
• Ability to manage time effectively and handle multiple tasks.

Abilities/Skills

• Good interpersonal and communication skills.
• Reliability and punctuality.
• Attention to detail and cleanliness.
• Ability to work cooperatively with diverse teams.

Note

The successful candidate selected for this position will be subject to a pre-employment background investigation.