People And Culture (Human Resource) Associate

Organization Description

Village Enterprise’s mission is to end extreme poverty in rural Africa through entrepreneurship, innovation, and collective action. The organization empowers women, refugees, and youth to launch small businesses and savings groups, providing sustainable pathways out of poverty.

Village Enterprise operates in Ethiopia, Kenya, Rwanda, and Uganda, and has impacted over 1.8 million lives by training entrepreneurs and launching businesses across Africa. The organization aims to lift 20 million people out of extreme poverty by 2030.

Project Overview

Village Enterprise, in partnership with HereWeGrow, is implementing the HARVEST Project (Households Advancing Resilience, Value Chains, and Sustainable Transformation) in Ethiopia’s Keffa Zone.

This three-year initiative supports smallholder coffee farmers through business training, seed capital, savings groups, and climate-smart agriculture interventions. The project aims to train 8,100 entrepreneurs, launch 2,700 businesses, and uplift over 52,000 individuals from poverty.

Position Overview

The Finance & Administration Associate will support daily financial and administrative operations, ensuring compliance with organizational policies and internal controls.

This is a full-time position (40 hours per week), with occasional weekend or holiday work based on program needs.

Key Duties & Responsibilities

A. Program Support

• Manage and organize grant application forms from the field
• Generate disbursement receipts before payments
• Reconcile grant receipts with bank payment sheets
• Maintain organized financial and grant documentation

B. General Finance

• Support budgeting and financial planning
• Assist in budget monitoring and utilization
• Prepare payroll and ensure timely payments (tax, pension)
• Manage petty cash and bank reconciliations
• Maintain accurate and up-to-date accounting records

C. NetSuite Management

• Record daily transactions and upload supporting documents
• Review and correct transactions before month-end closing

D. Compliance & Safeguarding

• Ensure adherence to financial policies and procedures
• Monitor advance settlements and compliance timelines
• Participate in safeguarding planning and quarterly visits

E. Audits

• Support internal and external audits
• Ensure timely availability of audit documents
• Assist in proper refiling post-audit

F. Administration

• Maintain field office facilities and assets
• Ensure procurement procedures are followed
• Support logistics, transport, and office operations
• Organize meetings, trainings, and workshops

G. Safeguarding Responsibilities

• Promote awareness on safeguarding risks and prevention
• Ensure compliance with safeguarding policies
• Report safeguarding incidents appropriately

Indicators of Success

• Timely and accurate financial reporting and reconciliations
• Strong collaboration across teams
• Well-organized and audit-ready documentation
• Full compliance with policies and regulations
• Continuous improvement in finance and admin processes
• High level of professionalism and integrity

Living Our Values

• Ubuntu: Respect, empathy, and dignity for all
• Passion: Commitment to ending extreme poverty
• Integrity: High standards of honesty and trust
• Innovation: Embracing new ideas and solutions
• Sustainability: Long-term impact and growth

Equal Opportunity

Village Enterprise is an equal opportunity employer. Employment decisions are based on merit and qualifications without discrimination. Reasonable accommodations are provided where necessary.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum of 3 years relevant experience (NGO experience preferred)
• Professional certification (ACCA, CPA) is an advantage
• Proficiency in English, Amharic, and local languages

Skills

• Strong communication and interpersonal skills
• High level of integrity and professionalism
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Knowledge of NetSuite or similar accounting software

Requirement Skill

• Communication
• Attention to detail