Procurement Officer

Job Summary:

The position holder will be responsible for the implementation of the Procurement Guidelines and Procedures of the organization. This responsibility includes the processing and follow-up of requisitions into purchases and tenders.

Key Responsibilities:

• Manage end-to-end procurement of goods and services for emergency and development programs.
• Review and process requisitions in line with procurement plans, policies, and thresholds.
• Source suppliers, obtain quotations, and ensure value for money and timely delivery.
• Prepare bid analyses, support tender processes, and serve as secretary to procurement committees.
• Ensure quality control, proper documentation (GRN/GIN), and coordination of delivery/logistics.
• Facilitate payments in collaboration with Finance and ensure timely invoice processing.
• Track procurement activities, maintain records, and share regular status reports.
• Monitor lead times and ensure transparency in all purchasing transactions.
• Conduct market assessments and maintain an updated supplier database.
• Provide market intelligence on pricing, supplier capacity, and product availability.
• Ensure compliance with Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) policies and Plan International’s Code of Conduct.
• Ensure Plan Ethiopia’s contribution to global safeguarding and GEI efforts, including reporting and data submission.

Qualification & Experience:

• Bachelor’s Degree in Business Administration, Management, Purchasing and Supplies Management, Supply Chain Management, or related field.
• Minimum of 3 years of relevant experience (not necessarily in NGO/INGO) or equivalent combination of education and experience.
• Experience in UN or NGO procurement environments is an advantage.
• Experience in emergency procurement is an added advantage.

Skills Required:

• Logistics / Supply / Chain
• Procurement / Purchasing
• Sales / Marketing / Business / Management