Project Coordination Team Leader

Job Purpose: To lead, coordinate, and oversee the activities of Project Coordinators and Office Engineers, ensuring effective project monitoring, reporting, and control across all company projects. Acts as the operational link between the Project Follow-Up and Supervision Head and the project coordination team.

Key Responsibilities:

• Directly supervise and manage Project Coordinators and Office Engineers.
• Assign tasks, set priorities, and monitor daily and weekly activities.
• Provide technical guidance and mentorship to team members.
• Evaluate team performance and provide feedback for improvement.
• Ensure all projects are tracked against approved schedules, budgets, and deliverables.
• Consolidate and review project progress reports before submission to the Head.
• Identify delays, risks, and bottlenecks; recommend corrective actions.
• Coordinate information flow between site teams, consultants, contractors, and management.
• Ensure consistency and accuracy of project data and reporting formats.
• Facilitate regular coordination meetings with the team and stakeholders.
• Support review of project schedules, work programs, and progress updates.
• Ensure proper documentation and tracking of variations, claims, and changes.
• Assist in developing standard procedures for project monitoring and reporting.
• Prepare consolidated weekly and monthly reports for the Project Follow-Up and Supervision Head, highlighting KPIs, risks, and critical issues.
• Maintain proper documentation and records of all project follow-up activities.
• Develop, implement, and maintain material quality assurance policies and procedures.
• Oversee inspection and testing of raw materials, components, and finished goods.
• Ensure compliance with industry standards, specifications, and regulatory requirements.
• Lead root cause analysis and corrective/preventive actions (CAPA) for material defects.
• Collaborate with procurement, production, and engineering teams to resolve quality issues.
• Review material certifications, test reports, and documentation for accuracy and compliance.
• Establish and track quality metrics, KPIs, and reporting systems.
• Support internal and external audits.
• Drive continuous improvement initiatives related to material quality and process efficiency.

Educational Qualifications:

• Bachelor’s degree in Civil Engineering or a related field

Professional Experience:

• 10 years of experience in construction or real estate projects
• At least 3 years in project coordination, planning, or supervision roles

Core Professional Skills:

• Project management certification
• Proficiency in planning and reporting tools (e.g., MS Project, Excel)

Behavioural & Functional Competencies:

• Strong organizational and coordination skills
• High level of attention to detail and accuracy
• Confidentiality and professionalism in handling sensitive information
• Effective communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines

Requirement Skills:

• Attention to detail
• Organizational skill
• Ability to coordinate multiple tasks and work under pressure