Pursuit And Proposal Manager

Educational Qualifications:

• Bachelor’s Degree in Business Administration, Economics, Management, Development Studies, International Development, Public Policy, Communications, English, Journalism, Project Management, Monitoring and Evaluation, Research, or a related field.
• Master’s Degree or a relevant professional certification is an added advantage.

Work Experience:

• Minimum of 7 years of progressively responsible experience in proposal management, bid coordination, business development support, consulting operations, project coordination, client-funded programming, development consulting, research, evaluation, advisory services, or professional services.
• Proven experience coordinating competitive proposals for governments, INGOs, multilateral organizations, foundations, consulting firms, or private-sector clients.
• Experience managing proposal timelines, contributors, CVs, annexes, compliance matrices, review comments, version control, and final submission packages.
• Experience in development consulting, research, evaluation, data collection, technical assistance, or multi-country field assignments is strongly preferred.
• Experience working with East African or international development-sector clients is an advantage.
• Experience using donor templates, procurement portals, electronic submission systems, and structured proposal review processes is an added advantage.

Key Responsibilities:

• Coordinate assigned pursuits from opportunity registration through proposal submission and post-submission follow-up.
• Manage proposal development schedules, work plans, section ownership, and cross-functional team coordination.
• Prepare bid calendars and coordinate bid/no-bid decision-making processes.
• Draft, edit, and format high-quality, publication-ready proposal documents using advanced Microsoft Word features.
• Manage proposal production, including version control, review comments, annexes, and final document assembly.
• Develop and maintain compliance matrices to ensure all proposal requirements are fully addressed.
• Coordinate technical, pricing, and compliance reviews and obtain required approvals before submission.
• Manage expert CVs, partner contributions, and country office inputs throughout the proposal process.
• Maintain bid trackers, action logs, submission calendars, proposal templates, and proposal archives.
• Prepare proposal status reports and document lessons learned from completed bids.
• Support post-submission clarification requests, best-and-final-offer processes, and project handover documentation for successful bids.
• Identify and escalate proposal risks, delays, and compliance issues to the Business Development Unit (BDU) Lead.

Required Skills and Competencies:

• Strong proposal management and bid coordination skills.
• Excellent writing, editing, proofreading, and document quality assurance skills.
• Advanced Microsoft Word skills, including styles, templates, section breaks, numbering, tables, figures, headers and footers, page setup, table of contents, Track Changes, comments, and PDF-ready formatting.
• Strong Microsoft Excel skills, including trackers, dashboards, filters, formulas, data cleaning, and reporting.
• Strong understanding of donor and client proposal requirements, compliance checklists, annexes, and submission guidelines.
• Excellent planning, organization, coordination, and time management skills.
• Ability to manage multiple proposals and tight deadlines while maintaining high-quality standards.
• Strong analytical, problem-solving, and decision-making abilities.
• Excellent verbal and written communication and stakeholder management skills.
• Ability to work independently and collaboratively within multidisciplinary teams.
• High attention to detail, accuracy, and document consistency.
• High level of professionalism, integrity, confidentiality, and sound judgment.

Skills Required:

• Communication / Pr / Journalism
• Economics / Statistics
• Sales / Marketing / Business / Management
• Social / Science / Project / Management / Development