Secretary

Job Summary:

The Secretary is responsible for providing administrative and secretarial support to ensure efficient office operations. The role involves managing correspondence, maintaining records, scheduling meetings, preparing reports, handling office communications, and supporting daily administrative activities while maintaining professionalism and confidentiality.

Educational Qualification:

• BA Degree, Diploma, or TVET Level IV in Secretarial Science or other related fields.

Experience Required:

• Minimum of 2 years of experience for BA Degree holders.
• Minimum of 4 years of experience for Diploma or TVET Level IV holders.

Key Responsibilities:

• Manage incoming and outgoing correspondence, emails, and telephone communications.
• Prepare letters, reports, memos, meeting minutes, and other administrative documents.
• Schedule appointments, meetings, and maintain executive calendars.
• Receive visitors and provide professional front-office support.
• Maintain organized filing systems for both physical and electronic documents.
• Arrange travel schedules, meeting logistics, and office events when required.
• Record, organize, and safeguard confidential company information.
• Support coordination between departments and facilitate smooth information flow.
• Monitor office supplies and initiate replenishment requests.
• Perform data entry and maintain accurate office records.
• Assist management with administrative and operational assignments.
• Ensure proper handling and archiving of official documents.

Required Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good document preparation and office administration skills.
• Attention to detail and accuracy.
• Professional appearance and customer service orientation.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and manage multiple tasks efficiently.

Skills Required:

• Customer / Service / Secretarial