Secretary

Job Summary

The Secretary is responsible for providing administrative and clerical support to ensure the efficient operation of the office. The role involves managing correspondence, maintaining records, scheduling meetings, handling office communications, and supporting day-to-day administrative activities while maintaining professionalism and confidentiality.

Key Responsibilities

• Receive, screen, and direct visitors, telephone calls, and inquiries appropriately
• Prepare, type, format, and distribute letters, reports, memos, and other official documents
• Manage incoming and outgoing correspondence, emails, and office communications
• Schedule appointments, meetings, and maintain office calendars
• Organize meetings, prepare agendas, and record meeting minutes when required
• Maintain filing systems and ensure proper record management of office documents
• Handle photocopying, scanning, printing, and document distribution activities
• Receive, sort, and route documents to the appropriate departments or personnel
• Monitor office supplies and report replenishment requirements
• Maintain confidentiality of sensitive company information and records
• Support management and staff with administrative and clerical tasks
• Ensure the office environment remains organized and professional
• Perform other duties assigned by the immediate supervisor

Qualification:

• Level III or Level IV Diploma in Secretarial Science, Office Management, or a related field

Experience:

• 0 years of relevant work experience

Skills:

• Good verbal and written communication skills
• Basic knowledge of office administration procedures
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Good typing and document preparation skills
• Strong organizational and time management abilities
• Ability to handle multiple tasks and prioritize work effectively
• Attention to detail and accuracy in record keeping
• Professional appearance and customer service orientation
• Ability to maintain confidentiality and professionalism
• Strong interpersonal skills and ability to work effectively with teams

Skills Required:

• Customer / Service / Secretarial