Exciting Treasury Officer Role

Job Summary

The treasury officer is responsible for ensuring payment requests comply with SNV Ethiopia policy and procedure.

The payment also complies with government requirements, especially on tax matters. Responsibilities include:

• Filling tax returns on time and paying according to tax authority deadlines.
• Maintaining financial policy and regulation.
• Assigning proper Fund/Account codes for project expenses.
• Maintaining register books and filing financial documents.
• Preparing payment vouchers and processing disbursements.
• Following up on cash/check deposits from travel/project advances.
• Ensuring stamps paid marks on all invoices issued.
• Registering all checks sequentially on the cash register book.
• Booking transactions in SBD for compliance and analytical review.

S/he verifies all source documents for proper approval and documentation. S/he provides effective and efficient support and advice to program managers, project/initiative managers, and other team members as required on SNV financial policies and government applicable laws.

Responsibilities

Financial Management and Compliance to SNV/Donor Regulations

• Ensures that books of accounts are maintained and financial documents are kept properly.
• Facilitates income and withholding tax payments to government offices on time.
• Submits tax returns on time as per tax authority deadlines.
• Reconciles all pending tax liabilities in the books of accounts.
• Ensures that all cash collected is deposited daily in the bank.
• Develops mechanisms for cost-effective financial operations.
• Ensures compliance with SNV’s accounting policy and procedures.
• Familiarizes with current contractual donor obligations.
• Follows SNV internal control framework when performing tasks.

Disbursement and Reconciliation Processes

• Verifies required documentation and authorization before payment.
• Ensures payments for goods and services are from the right supplier.
• Checks purchases outside the approved supplier list follow procurement procedures.
• Maintains a level of signatory of managers for cheque payments.
• Ensures payment requests align with organizational policy.
• Ensures proper Project Number and Account Codes are used.
• Confirms all invoices have corresponding PO and Goods receipt booked.
• Posts supplier invoices and reviews for correct budget lines.
• Prepares cheques or wire transfers once invoices are approved.
• Ensures good receiving notes are received before payment.
• Ascertains acknowledgment is received from payees.
• Posts weekly/daily bank statements in SBD to meet closure deadlines.

Learning

• Keeps up to date with recent developments and government regulations.
• Ensures ongoing personal development and learning.
• Communicates finance policies and procedures within the organization.
• Observes internal SNV deadlines and communicates effectively.
• Proactively advises new efficient ways to improve systems.

Qualifications

• Bachelor’s degree in finance or accounting.
• A minimum of 3 years of work experience in a similar position.

Desired Attributes:

• Knowledge in tax matters.
• Experience in the NGO sector.
• Training in Computerized Accounting.
• Proficiency in computers (Word, Excel & Access).
• Skill in using SAP by Design accounting software.
• Proactive and efficient in performing tasks.
• Firm belief in teamwork, gender equity, and sustainable development.

Competencies:

• Focus on quality
• Controlling progress
• Problem analysis
• Integrity
• Result orientation

Skills Required:

• Accounting / Finance