Administrative & Finance Assistant

About the Organization

Ethio-Friends Foundation for Refugees (EFFR) is the first officially recognized refugee-led organization in Ethiopia, led by a refugee woman. The organization works closely with stakeholders to improve the lives and well-being of refugees and asylum seekers in Ethiopia.

Overall Purpose of the Role

The Administrative & Finance Assistant will provide comprehensive administrative, financial, and logistical support to ensure efficient office operations and smooth coordination of organizational activities.

Reporting Line

• Reports to: Finance & Administration Manager

Key Duties and Responsibilities

The role involves supporting both administrative and financial operations of the organization.

• Provide day-to-day administrative and financial support to the office
• Organize meetings, seminars, workshops, and conferences including venue arrangements, invitations, participant confirmations, and travel logistics
• Coordinate official travel and mission arrangements
• Assist in preparing documents and reports for meetings and events
• Support procurement processes including purchase orders, consultant contracts, and payment follow-up
• Liaise with partner agencies on administrative and financial matters
• Manage incoming and outgoing correspondence and maintain organized filing systems
• Process financial payments and maintain proper records and documentation
• Maintain calendars, appointments, travel plans, and contact lists
• Perform other administrative and finance-related tasks as required

Academic Requirements and Relevant Experience

• Diploma in Secretarial Science, Accounting, Administration, Office Management, Finance, or related field with a minimum of 2 years of relevant experience
• Bachelor’s degree in Accounting, Business Administration, Office Management, Finance, or related field with a minimum of 1 year of relevant experience
• Experience working with government, private sector, or international organizations is required
• Experience with refugee-led organizations or refugee response programs is an added advantage

Required Skills

• Strong written and verbal communication skills
• Excellent organizational and planning skills with strong attention to detail
• Good office management and secretarial abilities
• Ability to work under pressure in a multicultural environment
• Strong interpersonal, analytical, and problem-solving skills
• Proactive, adaptable, and solution-oriented mindset
• High level of autonomy with strong teamwork spirit
• Proficiency in MS Word, Excel, and PowerPoint

Core Competencies

• Teamwork and collaboration
• Accountability and compliance awareness
• Learning orientation
• Clear communication

Functional Competencies

• Strong job knowledge and information sharing
• Task focus and prioritization
• Continuous improvement mindset

Additional Requirements

• Applicants residing in or around the Hayat area will be given preference
• This position is open exclusively to female candidates

Skills Required:

• Accounting / Finance