Office Administrator (Female)

Job Summary

The Office Administrator is responsible for supporting daily office operations, ensuring smooth administrative workflow, and providing general clerical and coordination support across departments. The role requires a well-organized, proactive, and professional individual capable of handling administrative tasks efficiently in a fast-paced office environment.

Key Responsibilities

• Manage day-to-day office administrative activities and ensure smooth operations.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain proper filing systems (physical and digital) for office documents.
• Assist in scheduling meetings, appointments, and office activities.
• Support staff with clerical tasks such as data entry, document preparation, and record keeping.
• Coordinate office supplies and ensure timely replenishment of materials.
• Act as a point of contact between management, staff, and external visitors.
• Prepare basic reports and administrative summaries when required.
• Ensure confidentiality and proper handling of office information.

Requirements

• Female candidate preferred.
• Must be fluent in Afaan Oromo, English, and Amharic (spoken and written).
• Strong communication and interpersonal skills.
• Good organizational and time management abilities.
• Basic computer skills (MS Word, Excel, email handling).
• Ability to multitask and work under minimal supervision.
• Professional, reliable, and detail-oriented.

Education & Experience

• Diploma or Degree in Office Administration, Management, Secretarial Science, or related fields (preferred).
• Previous experience in an administrative or office support role is an advantage.

Skills Required:

• Any / Field