Bid Office / Sales Administrator

Job Summary

The Bid Office / Sales Administrator is responsible for supporting the preparation, coordination, and submission of bids and tenders, as well as assisting the sales team with administrative and documentation tasks. The role ensures that all bid-related documents are accurate, complete, and submitted within deadlines while also supporting sales operations and customer communication.

Key Responsibilities

• Prepare, organize, and submit bid and tender documents in line with client requirements.
• Monitor tender announcements and identify relevant opportunities.
• Collect, verify, and compile required documentation for bid submissions.
• Coordinate with internal departments (finance, procurement, technical teams) to gather necessary information for bids.
• Ensure timely submission of bids and maintain a bid calendar/track record.
• Support sales team with administrative tasks and document preparation.
• Maintain records of submitted bids, outcomes, and client feedback.
• Communicate with clients and suppliers regarding bid requirements when needed.
• Ensure compliance with company policies and tender regulations.
• Assist in preparing sales reports and documentation for management.

Requirements

• Strong organizational and documentation skills.
• Good communication and coordination abilities.
• Attention to detail and ability to work under deadlines.
• Basic understanding of sales and procurement processes.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and handle pressure in a fast-paced environment.

Education & Experience

• Diploma or Degree in Business Administration, Management, Marketing, Procurement, or related fields (preferred).
• Previous experience in sales administration, procurement, or bid/tender coordination is an advantage.

Skills Required:

• Sales / Marketing / Business / Management