Position Title: Audit And Inventory Control Officer
Employer: Safe Zone Logistics
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 3 months ago
Deadline: Submission date is over
1. Job Purpose
The Audit & Inventory Control Officer ensures the integrity of inventory and operational processes by:
- Verifying system vs. actual stock
- Detecting discrepancies and operational malfunctions
- Identifying potential fraud
- Ensuring compliance with warehouse and customs SOPs
This role safeguards assets, strengthens internal controls, and prevents loss, manipulation, or misuse across all operational units, including shipment acceptance and delivery.
Department: Audit Office
Reports To: General Manager
2. Key Responsibilities
A. Inventory Verification (System vs. Actual)
- Conduct daily, weekly, and monthly physical counts across passenger storage, cargo warehouses, and confiscation areas.
- Compare actual stock to WMS records and report discrepancies immediately.
- Investigate causes of discrepancies and ensure timely corrections.
- Verify proper use of barcodes, labels, and tracking numbers.
- Ensure proper packing, labeling, and storage according to SOPs.
- Confirm correct shelf allocations and that all movements are recorded accurately.
- Control and verify shipments received from customers to ensure correct quantities, proper documentation, and SOP compliance.
- Monitor deliveries to customers to confirm items match orders, documentation is complete, and procedures are followed.
B. Fraud & Misconduct Detection
- Detect suspicious activities, including unauthorized removals, delayed entries, manipulated records, repeated discrepancies, or missing documentation.
- Monitor cashier and CSA activities related to inventory and client property.
- Maintain confidential reporting and escalate high-risk findings to the General Manager.
C. Operational Audit & Malfunction Inspection
- Audit processes in Passenger Storage, Cargo, Confiscation Units, and Cashier operations.
- Detect operational malfunctions, system misuse, workflow bottlenecks, or non-compliance with SOPs.
- Verify that proper packing, labeling, storage, shipment acceptance, and delivery controls are consistently applied.
- Ensure warehouse systems, scanners, and documentation processes function properly.
- Verify proper segregation of duties.
D. Documentation Control
- Cross-check GRNs, dispatch forms, inventory logs, confiscation records, and daily stock sheets.
- Ensure documentation matches physical stock and system entries.
- Report missing, inconsistent, or altered documentation.
E. Reporting & Coordination
- Prepare daily discrepancy reports and weekly audit summaries.
- Provide monthly audit and fraud-risk analysis to the General Manager.
- Follow up with supervisors, warehouse managers, CSAs, and cashiers on corrective actions.
- Recommend process improvements and control enhancements.
3. Qualifications & Experience
- Bachelor’s degree in BIS, Business Administration, Logistics, or related field.
- 4+ years of experience in material auditing, inventory control, or warehouse/logistics operations.
- Strong understanding of inventory systems, documentation requirements, and operational controls.
- Experience in fraud detection or internal controls is a strong advantage.
4. Skills & Competencies
- Strong analytical, investigative, and problem-solving skills
- High integrity, confidentiality, and ethical standards
- Exceptional attention to detail
- Ability to identify fraud indicators and operational weaknesses
- Knowledge of logistics, warehouse operations, customs processes, and shipment handling
- Effective communication and reporting skills
- Ability to work independently and under pressure
5. Working Conditions
- Warehouse and airport environment requiring frequent movement between operational units
- Strict adherence to safety, security, and customs protocols is mandatory
