Audit And Inventory Control Officer

1. Job Purpose

The Audit & Inventory Control Officer ensures the integrity of inventory and operational processes by:

• Verifying system vs. actual stock
• Detecting discrepancies and operational malfunctions
• Identifying potential fraud
• Ensuring compliance with warehouse and customs SOPs

This role safeguards assets, strengthens internal controls, and prevents loss, manipulation, or misuse across all operational units, including shipment acceptance and delivery.

Department: Audit Office

Reports To: General Manager

2. Key Responsibilities

A. Inventory Verification (System vs. Actual)

• Conduct daily, weekly, and monthly physical counts across passenger storage, cargo warehouses, and confiscation areas.
• Compare actual stock to WMS records and report discrepancies immediately.
• Investigate causes of discrepancies and ensure timely corrections.
• Verify proper use of barcodes, labels, and tracking numbers.
• Ensure proper packing, labeling, and storage according to SOPs.
• Confirm correct shelf allocations and that all movements are recorded accurately.
• Control and verify shipments received from customers to ensure correct quantities, proper documentation, and SOP compliance.
• Monitor deliveries to customers to confirm items match orders, documentation is complete, and procedures are followed.

B. Fraud & Misconduct Detection

• Detect suspicious activities, including unauthorized removals, delayed entries, manipulated records, repeated discrepancies, or missing documentation.
• Monitor cashier and CSA activities related to inventory and client property.
• Maintain confidential reporting and escalate high-risk findings to the General Manager.

C. Operational Audit & Malfunction Inspection

• Audit processes in Passenger Storage, Cargo, Confiscation Units, and Cashier operations.
• Detect operational malfunctions, system misuse, workflow bottlenecks, or non-compliance with SOPs.
• Verify that proper packing, labeling, storage, shipment acceptance, and delivery controls are consistently applied.
• Ensure warehouse systems, scanners, and documentation processes function properly.
• Verify proper segregation of duties.

D. Documentation Control

• Cross-check GRNs, dispatch forms, inventory logs, confiscation records, and daily stock sheets.
• Ensure documentation matches physical stock and system entries.
• Report missing, inconsistent, or altered documentation.

E. Reporting & Coordination

• Prepare daily discrepancy reports and weekly audit summaries.
• Provide monthly audit and fraud-risk analysis to the General Manager.
• Follow up with supervisors, warehouse managers, CSAs, and cashiers on corrective actions.
• Recommend process improvements and control enhancements.

3. Qualifications & Experience

• Bachelor’s degree in BIS, Business Administration, Logistics, or related field.
• 4+ years of experience in material auditing, inventory control, or warehouse/logistics operations.
• Strong understanding of inventory systems, documentation requirements, and operational controls.
• Experience in fraud detection or internal controls is a strong advantage.

4. Skills & Competencies

• Strong analytical, investigative, and problem-solving skills
• High integrity, confidentiality, and ethical standards
• Exceptional attention to detail
• Ability to identify fraud indicators and operational weaknesses
• Knowledge of logistics, warehouse operations, customs processes, and shipment handling
• Effective communication and reporting skills
• Ability to work independently and under pressure

5. Working Conditions

• Warehouse and airport environment requiring frequent movement between operational units
• Strict adherence to safety, security, and customs protocols is mandatory