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Position Title: Compliance Officer
Employer: Management Sciences for Health (MSH)
Employment: Full-Time | Contract
Place of Work: Addis Ababa - Ethiopia
Posted date: 5 months ago
Deadline: Submission date is over
MAIN DUTIES AND RESPONSIBILITIES
- Ensure that MSH country/project financial and operational activities are in compliance with local Government laws (tax laws, labor laws and government pension agency laws), donor rules and regulations, and MSH policies and standards.
- Develops an annual customized compliance monitoring plan, including evaluation tools, standards, ethical considerations, and schedule to evaluate all country/project functions, including remote staff/office locations, and to visit sites needing attention and further verifications.
- In collaboration with the Project Director and Director of Finance & Operations and other MSH business units, crafts, develops, and ascertains implementation of project specific guidelines and procedures on all project support functions including but not limited to HR, Procurement, Finance, and Administration, and other operational functions, processes, and controls.
- Develop compliance requirements for the MSH country/project office, including compliance checklists for the various business processes, transaction classes, country laws governing NGO operations, and specific donor requirements.
- Periodically reviews and updates the compliance monitoring workplan, verification checklist and other tools to stay current with MSH procedures and policies.
- Examines the effectiveness of internal controls and compliance within MSH country/project policy framework and identifies gaps in procedures and controls systems and provides recommendations to the project director for strengthening them.
- Tests internal controls, targeting high risk areas, including Procurement Workshops, Vehicle usage, Inventory control and Cash advance management, Payroll and Fleet Management.
- Documents internal control weaknesses and compliance deviations and their impact and make recommendations to address these weaknesses.
- Identifies gaps in knowledge and skills and provides recommendations for training. May be requested to provide training directly to staff.
- Prepares detailed reports of each compliance review and other task assignments, with prioritized findings and recommendations.
- Presents final reports to the project director, the Director of Finance/Operations after review and approval from Supervisor.
- Actively contributes to the country/project enterprise risk management process, including the Risk Register, and participation in the country risk committee.
- conducts internal investigations of whistleblower cases, suspected fraud, staff misconduct, mismanagement, loss of assets, etc.
- Follows-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to. Assists the Project Director and Finance/Operations Directors in providing response to ad hoc requests from auditors.
- Stays abreast of laws, directives, and current trends in the local legal and NGO environment.
- Provides risk assessment for financial and operational landscape. Identify high risk, high probability events, and provide recommended mitigation plan. Provide ad hoc risk assessments for specific scenarios by request.
- Provide ad-hoc advice, helping staff to achieve the goal of establishing sound risk management and internal control systems; offer practical advice on how best to comply with financial policy and donor guidelines.
- Prepares quarterly summary of Compliance review/verification, investigations, and status of corrective recommendations reports for submission to Director Governance and Entity Management and the country/project director.
- Meets with Project Director and Finance/Operations Director on a regular basis, or when requested, to provide periodic updates on work progress and other assigned tasks.
- Perform other duties as assigned by the Director of Governance and Entity Management.
QUALIFICATIONS
- Bachelor’s degree in accounting or business management or related area.
- Advanced degree preferred.
- Professional certification such as Certified Fraud Examiner (CFE), Certified Internal Auditor (CIA), or ACCA
- Six plus years of experience in compliance, risk management or audit required.
- Extensive familiarity of U.S Government grant rules and regulations or other donor rules and regulations (Global Fund, European Union, Gates Foundation, GAVI, etc.) required.
- Experience managing corporate commercial and behavioural investigations and the ability to manage highly sensitive and confidential information.
- Experience in international development programs preferred.
- Excellent planning, management, and organizational skills.
- Proven leadership and interpersonal skills.
MSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
