Immediate Vacancy: Deputy Secretary General For Operations

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 15 Regional Offices, Zonal Branches and District/Woreda Branches, Woreda Red Cross Committee and Kebele Red Cross committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

1. Details of the vacant position

Job Title: Deputy Secretary General for Operations

• Work Unit: Operations Sector
• Reports to: Secretary General
• Terms of employment: Permanent after probation period
• Place of Work: Addis Ababa
• Salary: Attractive and as per the organization salary scale

JOB SUMMARY

Under the general direction and guidance of the Secretary General, the Deputy Secretary General plans, organizes, directs, coordinates and controls the overall operational functions of the National Society. These includes Human Resource and Facility Management Department, Humanitarian supply Chain, Financial administration, ICT, and other support tasks of the Society; monitors the resource utilization of the NS and ensure its effectiveness and efficiency; oversees and coordinates the functions of different units under his/her supervision, initiates and coordinates the development and revision of different systems, procedures and working manuals; ensures the proper implementation of the system, guidelines and working procedures in all working units in the HQ and branches of the National Society, The operations sector’s work in close coordination with other sectors and units within the National Society requires both horizontal and vertical integration. This involves fostering collaboration and communication between departments at the same level (HR, Finance, Supply Chain, ICT) and ensuring alignment with leadership, programmatic sectors, corporate sector, and branches.

By doing so, the operations sector becomes a well-integrated, pivotal part of the National Society, capable of delivering efficient and effective responses that are aligned with the organization’s broader goals and strategies.

KEY PERFORMANCE AREAS

• Plans, organizes, directs, coordinates, and controls the financial, supply chain, ICT, administrative, human resource, and other support work units of the Society; Makes constant follow-up on the overall activities of different work units under the supervision of the DSG operation;
• Ensures the proper supply and utilization of human, financial, material, and other resources required for the achievement of the works of the Society; ensures efficient utilization of resources
• Initiates and participates in the development of system, policies, procedures standards of operation work units and ensures the implementation of same upon approval;
• Ensures that the prevailing relevant proclamations, regulations, and directives of both the country and the Society which are within the jurisdiction of the DSG, operation are adhered to and implemented thereof;
• Ensures that the operation functional units of the Society are delivering efficient services to the program and other work units of the Society;
• Ensures that the necessary supports are provided to regional branches in the areas of human resource, finance, supply chain, and property administration;
• Ensures that purchased stocks are stored, fixed assets are properly registered in accordance with general accounting principles, and ensures that proper insurance coverage is issued, and develops mechanisms to dispose of old and obsolete goods;
• Ensure that a visionary strategy for human resource development of the Society is developed and effectively and consistently enforced;
• Coordinates and leads the development of a policy framework for the National Society’s human resource training and presents it for approval and ensures its proper implementation both at the national and branch levels;
• Directs the use of financial resources to support the Society’s strategy, long-term goals, and annual objectives of the Society;
• Directs, coordinates, and performs the preparation and submission to funding partners, project financial reports, and periodic and annual financial statements of the Society;
• Studies, designs, and introduces systems and procedures that effectively improve the budget and cost control and efficiency of the financial and accounting practice of the Society;
• Ensures that Humanitarian supply chain activities such as procurement, warehouse and property administration, and fleet management have efficiently and effectively support all programs and projects the NS implements;
• Ensures the studies and development of policies and procedures to guide the Society’s property administration, materials stocking and distribution, and general service and coordinates their proper implementation at all levels of the Society;
• Ensures that the proper performance management system aligned with the Strategic Plan is in place at all levels of the national society and enforces the implementation of the same;

QUALIFICATION REQUIREMENTS:

• PHD/ Master’s Degree in Accounting & Finance, Business Administration, Public Finance Management, Public Administration, Leadership, Development Studies, Program Development, Disaster Risk Management.
• 12/14 years of relevant work experience for PHD & Masters Degree respectively out of which the candidates must have 7 years of Senior Management Experience for PHD and 9 years of Senior Managerial Experience for Master’s Degree. The senior management experience is mandatory to qualify for the next step. Please don’t apply if you don’t have the required senior management experience.

Skills Required:

• Accounting / Finance
• Hr / Public / Admin
• Sales / Marketing / Business / Management
• Social / Science / Project / Management / Development