Export Documentation Officer

Roles & Responsibilities

• Prepare, review, and process export documentation, including commercial invoices, packing lists, certificates of origin, contracts, shipping instructions, and related trade documents.
• Ensure all export documents comply with buyer requirements, international trade standards, and applicable Ethiopian regulations.
• Coordinate closely with shipping lines, freight forwarders, inspection agencies, clearing agents, and logistics partners to ensure smooth shipment execution.
• Follow up on vessel schedules, bookings, cargo readiness, and shipment confirmations.
• Handle all documentation related to ECX, NBE, Customs Commission, and other regulatory bodies.
• Maintain complete, accurate, and well-organized export records and filing systems.
• Communicate with clients and stakeholders to provide shipment updates and dispatch required documents in a timely manner.
• Identify documentation discrepancies or compliance issues and resolve them promptly to avoid shipment delays.
• Prepare periodic export reports and provide regular updates to management.
• Ensure full compliance with customs, tax, foreign trade, and exchange control regulations.
• Monitor and control export-related costs, including freight charges, duties, taxes, and other logistics expenses.
• Reconcile export transactions with accounting and financial records.
• Work closely with the Finance Department to ensure accuracy of payments, collections, and export proceeds.

Qualifications & Requirements

• Bachelor’s degree in International Trade, Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of 4 years’ proven experience in export documentation and international trade operations.
• Strong knowledge of export procedures, customs regulations, and international shipping practices.
• Practical experience working with freight forwarders, banks, inspection bodies, and logistics service providers.

Requirement Skill

• Analytical skills
• Adaptability
• Documentation