Position Title: General Ledger & Fixed Asset Administrator
Employer: HEINEKEN Ethiopia
Employment: Full-Time | Permanent
Place of Work: Head Office, Addis Ababa - Ethiopia
Posted date: 3 months ago
Deadline: Submission date is over
Job Purpose:
To actively drive financial aspects such as recording, reconciling, and controls over fixed assets and the General ledger that includes maintaining the end-to-end process of Fixed asset accounting and controls from Investment to divestment, proper posting of manual journals requested by respective stakeholders. Perform the Balance sheet account reconciliation as per the required quality, and reconcile accounts as per the procedures of account reconciliation. Actively engage in month-end closing activities and ensure to have a smooth period-end closing (time and full delivery of accounting over General Ledger and Fixed assets). And ensure compliance with all global, local, IFRS & ICFR standards, keep a clean trial balance.
Key Responsibilities
Document Verification and Substantiation
- Validate the completeness of all manual journal entries supporting evidence.
Manage Fixed asset Master data change requests
- Prepare FA Card creation request template.
- Create fixed asset or AuC card when requested by respective business controlling teams through email by filling the request template.
- Send the created card for RtR Fixed Asset & General Ledger Analyst to review.
Ensure timely and complete capitalization of the fixed assets
- Check the recorded balance accuracy.
- Manage monthly FA Extract to capitalized AuC Cards and send to respective business controllers for timely capitalization.
- Receive the expected transfer Date Extension request with a valid justification or AuC to Fixed Asset transfer from business controllers.
- Update the expected Transfer date as per the request.
- Validate all supporting Evidence for AuC to Fixed asset transfer and Post to the system.
- Quarterly meeting with respective stakeholders and get an explanation for aged AuC and FA accrual balance
Compute, verify, and post the Monthly Depreciation expense.
- Make AuC to FA transfer for completed projects.
- Make sure both Heineken and Local Book monthly acquisitions are agreed before running depreciation expense.
- Run test depreciation expense and validate the simulation posting.
- Adjust if any findings in the test run depreciation & perform a quick trend analysis for the balance.
- Track the Parked FA ledger entries in Heineken book and post on a weekly bases by reviewing the local book supporting documents.
- Managing the month end closing activities
- Capitalize the project petty cash and bank service charge payments.
- Post all FA manual journal adjustment.
- Record fixed asset accrual and follow subsequent actions to reverse the balance when the actual invoicing already made.
- Adjust when Heineken Vs Local Book acquisition cost variance identified
Manage Monthly reports
- Perform cadency reporting on monthly bases by keeping OTIF.
- Perform monthly GL Vs SL reconciliation for fixed asset, vendor, customer and inventory, resolve the Variance (if any).
- Report monthly Accrued liability aging balances.
- Update Prepayment and provision tracking files and report the balances
- AuC Aging analysis must be performed monthly
- AuC balances to be capitalized should be performed and communicate the respective business controllers monthly.
- Monthly acquisition cost and its impact on monthly depreciation expense should performed as vs last month comparison.
- Manage fixed asset master data accuracy and keep in line with both Heineken & Local book procedures.
- Perform twice a year FA master data review and if any variance identified present for discussion to analyze the impact & act accordingly.
Manage Fixed Asset Physical Verification Report Vs FA register master data.
- After the count performed & the count report send by the respective Asset owner & the RtR FA admin shall extract the FA master Data from the system and reconcile the reports and communicate the result to RtR Fixed Asset and General Ledger Analyst.
- Plan a tagging for newly purchased Laptop computers and send to IT teams to proceed with deploying the asset and record additional information with the tagging tracker report
Manual Journal entries Management.
- Review the requested adjusting entire have complete supporting evidence.
- Check the requested transaction approved as per the Manual journal entire approval threshold.
- Adhere to standard accounting principles and company procedure.
- Post the requested adjusting entries.
- Apply the adjusted entries
- Send the recorded manual journal entries for Archiving.
Manage expired prepaid rental and service payments.
- Extract monthly Prepayments and Update the prepayment tracer template by referring the payment contract agreement.
- Send monthly amortized expenses entries to RtR Fixed Asset & General ledger Analyst & RtR Team leader for review before posting.
- Post the prepayment amortization expense to the system
- Apply the monthly amortized expense with initial prepayment posting In order to trace the remaining amount easily.
Mange monthly Accrued liabilities.
- Validate the completeness of the monthly Accrued liabilities which received from controlling teams.
- Post & reverse monthly accrual posting.
- Twice a year Perform accrual document review
- Do application in the system for posting and reversal
Manage Provision Recording:
- Update the provision tracker file.
- If any monthly provision posting and reversal communicate the RtR FA & GL Analyst for posting and update the tracker file.
- Do application in the system.
Managing the Payroll posting
- Receive the monthly payroll payment entries from HR compensation and Benefit team.
- Review the payroll posting data
- Record the payroll payment entries
Managing interim and year-end ICFR, ERCA audit, and external Audit
- Provide all requested supportive evidence
- Review and rectify any findings or queries
- Engage in other related tasks as assigned by line managers
Job Requirements
Education
- A bachelor’s degree from an accredited college or university with a major in accounting and finance or management
Experience and skills
- Minimum 2 years of relevant work experience, preferably in a manufacturing Company
Please note the below:
- It is essential that applicants discuss with their line managers before applying
- Interested applicants should send their application to the link sent on the email
- Applications sent after the closing date will not be considered
- This is a local position for Heineken Ethiopia OpCo
FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY!
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