Import Officer – Apply Today

About the Company

AQ Roses plc is a company that produces different kinds of flowers starting from 2006 based in Ziway, Oromia. The company had started its farming on 18 hectares based in the shores of Lake Denbel. Having maintained its qualities and quantities, currently AQ Roses flower farm has expanded its farming to 38 hectares instead of 18 hectares. The company sells its product under the brand name called Rosa Plaza. AQ Roses flower farm is unique in terms of product quality, service and reliability. Furthermore AQ Roses gives great emphasis on environment and social aspects of the surrounding.

Scope of the position

Under the direct supervision of Supply Chain Manager or Logistic Manager; the Import officer is responsible for managing and coordinating all company import activities. The role ensures imported goods comply with Ethiopian regulations, arrive on time, and are properly documented and accounted for.

Key Responsibilities

1. Import Planning

• Receive and review Proforma Invoices (PFIs) from Procurement or Operations.
• Check pricing, HS codes, and required documents for compliance.
• Coordinate with Finance and GFM on payment terms, foreign currency availability, and import budget.
• Register approved PFIs and track import progress.

2. Permits & Bank Processing

• Prepare and submit Import Permit applications to SWS.
• Arrange import insurance in line with company and NBE requirements.
• Process bank and NBE approvals for foreign currency allocation, LC opening, and supplier payments.
• Follow up with banks on document endorsement and release.

3. Shipment & Customs Clearance

• Track shipments and share updates with SCM and Finance teams.
• Review and verify shipping documents (Invoice, Packing List, Insurance, Permit, BL/AWB).
• Coordinate with clearing agents for customs declaration and duty assessment.
• Follow up until goods are cleared and NBE declaration files are closed on time.
• Request ESL waiver and issue booking instructions when required.

4. Delivery & Cost Coordination

• Coordinate delivery of cleared goods to company premises.
• Confirm receipt of goods with Warehouse/SCM.
• Provide Finance with full import cost details (freight, insurance, duty, taxes, clearance).
• Support correct accounting entries and VAT reclaim documentation.

5. Reporting & Documentation

• Maintain complete import files (PFI, permits, insurance, LC, customs, and payment documents).
• Prepare simple monthly import status reports.
• Support ERCA, NBE, and external audits.
• Maintain regular communication with suppliers, banks, and logistics partners.

Knowledge, Skills, and Abilities:

• Proactive, hands-on expert who will own, in partnership with the rest of the team,
• Strategic thinker who possesses solid business acumen and is able to organize and manage multiple priorities.
• Exceptional verbal and written communications skills and the ability to interact effectively with others, both internally and externally.
• Excellent time management skills, with the ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality.
• Proven ability to make complex and time-sensitive decisions in the best interests of the organization.

Qualifications & Experience

• Diploma or Degree in Logistics, Supply Chain, Business, or a related field.
• 1–3 years of experience in import, logistics, or customs-related work.
• Basic knowledge of Ethiopian import, customs, and foreign exchange regulations.
• Good communication and coordination skills.
• Basic computer skills (Excel, email, document handling).

Skills Required:

• Logistics / Supply / Chain
• Procurement / Purchasing
• Sales / Marketing / Business / Management