Join Our Team as Receptionist / Administrative Assistant

About the Company

Mesfin Tafesse and Associates (MTA) Is a leading law office in Ethiopia providing high quality legal advisory services, from its Addis Ababa office. MTA’s practice areas include corporate and commercial law, project finance, banking, mergers and acquisitions, construction and real estate, taxation, employment and immigration, power and energy, mining, manufacturing and industries, IT and Telecom, civil society laws and dispute resolution. MTA’s vision is to be a legal service provider of first choice in Ethiopia, capable of providing world-class legal services, upheld by values of integrity, teamwork, and excellence. We are members of the African Legal Network (ALN); a premier alliance of top-tier independent law firms in Africa. We have been consistently ranked as Band 1 Legal Service provider in Ethiopia by Chambers and Partners and Tier 1 law office in Ethiopia by Legal500 and IFRL1000.

Job Summary

We are looking for a reliable Receptionist / Administrative Assistant. The Receptionist / Administrative Assistant is the first point of contact for clients and visitors and provides essential administrative support to lawyers and the office manager. The role ensures a professional front office, efficient communication, and smooth day-to-day administrative operations of the firm.

Reporting to: Office Manager, Principal Attorney/Managing Partner

Responsibilities

1. FRONT DESK & CLIENT INTERFACE

• Receive and welcome clients, visitors, and guests in a professional manner
• Answer and direct phone calls, emails, and messages
• Schedule appointments and manage lawyers’ calendars
• Maintain visitor logs and coordinate meeting room usage
• Handle incoming and outgoing correspondence and deliveries

2. ADMINISTRATIVE SUPPORT

• Assist lawyers with typing, formatting, printing, scanning, and photocopying legal documents
• Maintain filing systems (physical and electronic) for client and office records
• Support preparation of court files and administrative documentation
• Assist with document binding, stamping, and filing with courts or institutions
• Ensure confidentiality of client and firm information at all times

3. OFFICE COORDINATION & LOGISTICS

• Monitor office supplies and request replenishment
• Coordinate couriers, runners, and filing clerks
• Support organization of meetings, trainings, and internal events
• Assist in maintaining a clean, orderly, and professional office environment

4. FINANCE & RECORDS SUPPORT (BASIC)

• Assist with preparation and dispatch of invoices
• Receive and record payments and issue receipts as directed
• Maintain basic logs for expenses, petty cash, and disbursements
• Support the Office Manager with administrative finance tasks

5. COMPLIANCE & PROFESSIONAL CONDUCT

• Maintain strict confidentiality and professionalism
• Follow firm policies, office procedures, and ethical standards
• Support compliance with administrative requirements of courts and regulators

Qualification

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Management, or related fields
• Prior experience in a law firm or professional office is an advantage
• Basic computer skills (MS Word, Excel, email)

Skills

• Excellent communication and interpersonal skills
• Professional appearance and courteous manner
• Strong organizational and multitasking ability
• Attention to detail and reliability
• Ability to work under pressure and meet deadlines
• Respect for confidentiality and ethics

Skills Required:

• Customer / Service / Secretarial
• Sales / Marketing / Business / Management