Senior Secretary

Job Purpose

To provide administrative and secretarial support to the Country Manager and the Administration team, ensuring smooth daily operations and accurate record-keeping within the relevant systems

• Establish and maintain effective filing and document management systems—both physical and digital—to ensure accurate, up-to-date, and easily retrievable records. Maintain and regularly update shared drives for the Country Manager and the Administration team.
• Coordinate training logistics by liaising with relevant departments to identify training needs for new and existing staff, and support the arrangement of appropriate training solutions.
• Manage the daily schedule, meetings, travel arrangements, and appointments for the Country Manager, ensuring all communications are well-coordinated and prioritized.
• Act as a point of contact between the Country Manager’s office and internal/external stakeholders. Support the coordination of departmental activities and ensure the timely dissemination of important information.
• Ensure confidentiality and proper documentation through accurate record-keeping, adherence to data protection protocols, and readiness for quality audits.
• Monitor and manage office inventory, including stationery and handouts, ensuring minimum stock levels are maintained. Support event coordination by compiling invitation lists and ensuring timely distribution of invitations for internal or external events.
• Maintain professional and cooperative relationships with senior managers and stakeholders, staying informed about departmental activities to effectively support office operations.
• Provide administrative support in matters related to office refurbishment, communication charges, rentals, and other logistical needs in coordination with the relevant department

Experience

• Administration, General administration
• 3+ Years

Qualification

• 12 Years of schooling or equivalent

Qualification

Ability/Skills:

• Has to have a good command of written and spoken English.
• Should have the ability to interact with internal and external clients in a professional manner.
• Knowledge: Proficient in MS Office software like MS word, MS excel, PowerPoint.
• Must be organised, proactive and able to work under pressure.

Please note that you must have the right to live and work in Ethiopia.

Salary & benefits: Competitive salary.

Skills Required:

• Customer / Service / Secretarial
• Hr / Public / Admin