New Opening: Administrative Assistant

At Pathfinder International, we are driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

Your Impact: The Administrative Assistant provides comprehensive administrative support to the Procurement and Logistics unit at Pathfinder International Ethiopia. The role carries strong responsibility for managing front-desk reception, ensuring smooth office communications, supporting travel arrangements, and handling warehouse activities/operations. The position requires excellent organizational skills, a high sense of responsibility, and strong commitment to professional diligence.

Key Responsibilities

Reception & Office Communication:

• Manage the reception desk as the first point of contact for visitors, staff, and external stakeholders.
• Receive and route incoming calls, visitors, and correspondence in a professional manner.
• Maintain a welcoming and organized front office environment.
• Draft, record, and circulate official letters, memos, and announcements as required.
• Ensure effective internal communication across departments.

Administrative & Travel Support:

• Provide day-to-day administrative support to the Procurement & Logistics team.
• Coordinate domestic and international travel arrangements, including air tickets, visas, hotel reservations, itinerary service and travel insurance.
• Support workshop, training, and event logistics.
• Maintain travel records, itineraries, and reports for compliance and tracking.

Warehouse & Asset Support:

• Assist in the documentation of goods received and dispatched from the warehouse.
• Track office supplies and consumables, reporting shortages or discrepancies.
• Support fixed asset inventory management and periodic verification.

Reporting & Compliance:

• Prepare and submit regular administrative and warehouse support reports.
• Ensure compliance with Pathfinder International’s policies, donor regulations, and Ethiopian legal requirements.
• Support audits and compliance reviews with required documentation.

What You Bring: The Administrative Assistant significantly enhances organizational effectiveness by reducing administrative bottlenecks, improving communication, and ensuring compliance. Their contributions allow leadership and program teams to concentrate on strategic goals, resulting in stronger overall performance and impact.

Preferred Qualifications:

• Bachelor’s degree in business administration, Management, Logistics, or related field.
• Minimum 3 years of progressive experience in administration, office management, or logistics (NGO experience preferred).
• Proven experience in reception/front desk management with strong customer service skills.
• Strong written and verbal communication skills in English and Amharic.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to multitask, prioritize, and maintain confidentiality.
• Commitment to Pathfinder International’s mission and core values.

Key Competencies

• Reception & Customer Service: Ability to manage reception responsibilities with professionalism.
• Organization & Diligence: Strong skills in managing records, logistics, and office tasks.
• Communication: Clear, respectful, and effective communication with staff and external partners.
• Teamwork & Integrity: Works collaboratively, upholding trust and confidentiality.

Why You’ll Love Working with Us:

• Join an innovative, forward-thinking organization that values your growth and ideas.
• Work within a supportive, collaborative environment.
• Make a meaningful impact on our organization's operations
• Enjoy a competitive salary and comprehensive benefits package.
• Benefit from flexible working arrangements and the opportunity for global engagement.

Ready to Apply? If you are passionate about this role and are eager to make a difference, we would love to hear from you! Please submit your resume and a cover letter detailing your experience and why you are the ideal candidate for this role via Recruitment@pathfinder website no later than October 04, 2025. You are also requested to include the contact details for at least 3 references in your resume.

Join us in making a difference and empowering our staff to reach new heights!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Safeguarding and Protection

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners, including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with us, and we expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.

Qualifications

Behaviors

• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause

Motivations

• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Education

• Bachelor's or better in Business Administration or related field.

Skills Required:

• Logistics / Supply / Chain
• Sales / Marketing / Business / Management