Officer Ii, Grant Finance – Apply Now

About the Company

ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.

ChildFund’s Values

We aspire for every person in our organization—program participants, supporters, staff, and volunteers alike—to feel free, safe, and confident to be themselves. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

ChildFund’s Commitment

ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including criminal records check and/or disclosure to ensure program participants are safeguarded.

Job Summary

The position holder will oversee, track, and report on the expenditures for project/grant activities of the Country office. He/she ensure that grant/project related financial transactions are executed and documented in accordance with International Financial Reporting Standards, Ethiopian laws and regulations and donor requirements. The position holder will identify and resolve issues in financial transactions that impact service delivery.

Manager/ Supervisor title: Sr. specialist, Grants and Resource Mobilization

Primary Responsibilities

• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.
• Implements a system that will allow the program to anticipate risks and ensure compliance with ChildFund and prime donor requirements.
• Maintain an up-to-date inventory of project funded fixed assets and property.
• Conducts training to build capacity of the finance and non-finance staff working on the project, including partners, in financial systems, policy, procedures and compliance requirements.
• Prepare documents for audit and donor monitoring visits and maintains key copies of finance records and documents in an orderly and secure manner.
• Works with Budget Holder and Awards Coordinator to ensure implementation of all donor compliance requirements, fiscal planning of budget, to anticipate delays and variations in spending and initiate corrective actions, to prepare any budget revisions and projections and respond to any questions, to ensure appropriate financial advances, reports are submitted to the donors.
• Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans, support the Budget Holder and partners to prepare monthly cash forecast in a timely manner.
• Conduct monitoring visits with partner and field offices, at least once per quarter focused on troubles shooting and supportive on the job-training.
• Maintains an up-to date list of donor regulations that ensure compliance and disseminates the same to all program teams as is relevant.
• Support program close out from both financial and programmatic side.
• Prepare and review monthly financial reports and ensure that they are consolidated for monthly distribution to the budget holder and award coordinator.
• Review monthly financial reports from and provide regular feedback to project staff and partners.
• Provide monthly, quarterly and mid-year financial reports on actual vs budget spend and analysis of grant financial performance.
• Ensure all program budgets are tracked according to funding ceilings and ensure monthly reporting to program teams on expenditure. Alert the program team and Program Director immediately of any variances including under or over spending and propose immediate solutions.
• Responsible for the tracking of cost share expenses as required by the award and identify other areas for program cost share.

Qualification

• Bachelors in accounting/finance.
• Minimum 4 to 6 years of experience
• Demonstrated relevant work experience in accounting, including analysis, financial reporting, budgeting, and reporting systems.
• Strong understanding of Generally Accepted Accounting Principles, International Accounting Standards, internal controls, and segregation of duties.
• Excellent understanding of commonly used accounting and financial software and systems in Ethiopia and knowledge of the banking regulations of the country.
• Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills. Proven ability to prepare budgets and donor financial reports. Proven ability to prepare budgets and donor financial reports.
• Self-guided, strong organizational and planning skills; Ability to work independently and under tight time constraints.

Required Competencies

ChildFund’s Core Competencies

• Teamwork: Supports implementation of team decisions or goals.
• Communication: Articulates thoughts and expresses ideas effectively and with empathy using written, verbal, and visual communication skills.
• Results orientation: Prioritizes and distributes work to deliver objectives on time and to the highest standard.
• Decision making: Actively seeks input from multiple information sources to evaluate situations and understand the cause of problems.
• Resilience: Demonstrates flexibility in responding to challenges, proactively seeking assistance as required.
• Digital Literacy: Demonstrates basic awareness of technological trends and potential application for their work.

Other Required Competencies

• Outstanding written and oral communication skills in English; fluency in a local language is an advantage

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.