Position Title: Senior Driver
Employer: UNOPS
Employment: Full-Time | Contract
Place of Work: Addis Ababa - Ethiopia
Posted date: 5 months ago
Deadline: Submission date is over
Background Information - Job-specific
UNOPS HAMCO is recruiting for the position of Senior Driver based in Addis Ababa, Ethiopia.
Established in 2009, the Horn of Africa Multi-country Office (HAMCO) currently operates an established Operations Centre in Addis Ababa, overseeing a portfolio of engagements across four countries in the Horn of Africa: Ethiopia, Djibouti, Sudan, and South Sudan. HAMCO focuses on providing services in Infrastructure, Procurement, Project Management, HR and Transactional Services, and Fund Management, across sectors such as Health, Education, Agriculture, and Resilient Infrastructure, among others.Our goal is to support countries in need, assist communities, and empower our partners by delivering on our mandate in infrastructure, procurement, and project management throughout the Horn of Africa.
Under the general supervision of the Administrative Associate, the Senior Driver provides reliable and safe driving services, as well as clerical support, ensuring a high level of accuracy in their work. The Senior Driver demonstrates a client-oriented approach, a strong sense of responsibility, courtesy, tact, and the ability to work effectively with individuals from diverse national and cultural backgrounds.
The Senior Driver is responsible for providing driving services to office staff, consultants, experts, and UNOPS personnel on mission. The incumbent also performs clerical support tasks within the office and messenger services outside the office.
Background Information - Job-specific
Driving Functions
Ensures provision of reliable and secure driving services by:
a) driving office vehicles for the transport of authorized personnel and the delivery and collection of mail, documents, and other items; and
b) meeting official personnel and visitors at the airport.
- Ensures cost-savings through the proper use of vehicles by accurately maintaining daily vehicle logs and providing inputs for the preparation of vehicle maintenance plans and reports.
- Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely oil changes, tire and brake checks, car washing, etc.
- Ensures the availability of all required documents/supplies, including vehicle insurance, vehicle logs, office directory, city/country map, first aid kit, and necessary spare parts.
- Ensures that all immediate actions required by rules and regulations are taken in the event of an accident.
Messenger Functions
- Ensures prompt and accurate delivery of mail to all UN agencies, multilateral and bilateral organizations, embassies and consulates, government, and non-governmental agencies/organizations operating in Addis Ababa. Delivers documents to courier companies and other locations as required.
- Takes care of office documents requiring protocol clearance from the Ministry of Foreign Affairs, other government agencies, embassies, and international organizations operating in Addis Ababa. Also collects documents destined for the UNOPS HAMCO office.
- Assists with clerical work in the office when not performing messenger and driving functions. Specifically, s/he binds documents destined for the UNOPS HAMCO office and other partners, and ensures that documents for filing are properly arranged for easy tracking by the Support Services/Operations staff.
- Expedites functions related to staff visa and customs formalities as required.
- Provides support to the Admin Unit with office procurement tasks, including collecting proformas, making bill payments (e.g., for Ethio Telecom), and collecting procured items.
Support to Procurement and Logistics Services
- Provides support to the procurement team by facilitating the delivery of procured items, conducting inspections (e.g., Pre-Delivery Inspections), and handing over items to relevant offices and partners.
- Collects the Receiving Inspection Report (RIR) and ensures it is signed upon delivery of shipments to partners' warehouses. Hands over items to the relevant ministry offices and other partners.
- Ensures final Goods Receiving Notes (GRNs) are obtained after inspection of delivered shipments by partners' representatives.
- Facilitates customs clearance, inspection, loading, and unloading of any items imported by the office, and follows up on each process with the concerned government offices.
Results Expected
- Accurate, safe, and timely execution of UNOPS office services.
- Timely performance of delivery functions.
- Proactive handling and follow-up on procurement and logistics processes, including pre-delivery inspections, handovers, customs clearance, and inspection of imported items.
- Client satisfaction, based on performance feedback and measurement.
- Office vehicles are always maintained in good and serviceable condition.
Education/Experience/Language requirements
Education
- Secondary school completion is required.
- A Diploma in Automotive is an asset.
Certification
- A valid driver’s license with a minimum of 3rd grade level is required.
Experience
- A minimum of three (3) years of work experience as a driver with a safe driving record is required.
- Knowledge of driving rules and regulations, and skills in minor vehicle repair are essential.
- Experience working with the UN or international NGOs (INGOs) is an advantage.
Language
- Fluency in spoken and written English is required.
- Knowledge of another UN Official language is an asset.
Competencies
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Contract type, level and duration
- Contract type: Local Individual Contractual Agreement
- Contract level: LICA-3 (ICS3)
- Contract duration: Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Information
- Please note that UNOPS does not accept unsolicited resumes.
- Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
- This is a local position and is open to Ethiopian nationals only.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
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