Senior Health And Nutrition Officer

Job Description

The Junior Finance and Administration Officer (JFAO) will be responsible for ensuring the use of an efficient financial system as per the standard operating procedures of Engender Health. The position holder will provide administrative, coordination, and financial management support to the Strengthening Essential RMNCH-N Services for Pastoral Communities project in Afar.

The JFAO will assist the coordinator in establishing effective administration and financial support functions for the program and operations, ensuring that all efforts are undertaken in smooth coordination with program staff.

Education:

• BA Degree in Accounting, Business Management, Financial Management, or related field.

Work Experience:

• Minimum 3 years of relevant work experience for BA holders.
• NGO experience is a plus.
• Work experience in a supervisory position is an advantage.
• Good knowledge of financial principles and practices.

Key Responsibilities:

Finance

• Ensure financial policies, procedures, and systems are maintained at the field office level in compliance with donor and EngenderHealth requirements.
• Monitor cash flow and request top-ups from the head office.
• Handle petty cash administration and replenishment.
• Ensure financial transactions comply with local laws, donor regulations, and internal policies.
• Prepare bank reconciliations and track field office advance settlements.
• Prepare quarterly financial reports, obtain approvals, and submit reports to government offices.
• Monitor program expenditure against available funds, annual budgets, and work plans.
• Maintain financial records and act as custodian of cheques.
• Process payments including approvals, execution, and transaction recording.
• Maintain filing systems for financial and administrative documents.
• Prepare monthly budget forecasts and advance requests.
• Support annual budget preparation and budget tracking activities.
• Coordinate per diem and workshop/training-related payments.
• Prepare and submit timely monthly financial reports and implement corrective actions based on feedback.
• Monitor expenditure against budget and advise leadership on corrective measures.
• Coordinate repair and maintenance requirements for office facilities and equipment.
• Coordinate with grants and contracts units regarding support to local sub-grantees.
• Assist in year-end audit activities.
• Compile VAT reimbursement documentation and submit monthly.
• Manage warehouse processes and documentation.
• Coordinate with Roving Finance Officer for reviews and support.
• Provide support on all additional financial matters.

Administration

• Manage organizational property and assets.
• Ensure timely payment of office rent, utilities, and operational expenses.
• Ensure availability of office consumable supplies.
• Coordinate unified office administration plans where facilities are shared.
• Provide administrative coordination support for unified management activities.
• Coordinate travel arrangements and oversee transport operations.
• Supervise support staff and administrative activities.
• Coordinate events, meetings, and program occasions as directed.
• Implement performance management and reviews for administrative staff.
• Track staff leave schedules and PEP processes.
• Serve as focal team member for DOVICO management activities in the region.
• Maintain stock records and conduct inventory reconciliation and verification.
• Perform additional responsibilities assigned by the Regional Team Leader and Matrix Managers.

Essential Soft Skills:

• Committed to EngenderHealth’s core values of reflection, inclusion, integrity, respect, and transformation.
• Excellent coordination and time management skills.
• Ability to prioritize tasks effectively.
• Ability to work with minimum supervision.
• Strong teamwork and collaboration skills.
• Willingness to work under pressure.

Preferred Skills, Abilities, and Functions:

• Good accountancy and report writing skills.
• Good knowledge of computer applications.
• Proficiency in QuickBooks and Peachtree.

Skills Required:

• Accounting / Finance
• Logistics / Supply / Chain
• Sales / Marketing / Business / Management