Treasury Officer

Purpose of the Job

The treasury officer is responsible for ensuring payment requests comply with SNV Ethiopia policy and procedure.

Maintaining the financial policy and regulation, assigning proper Fund/Account codes for project expenses, maintaining register books, filing and properly keeping financial documents and reports, preparing payment vouchers, and processing disbursements. S/he is responsible for following up on the deposit of cash/check from travel/project advance settlements and others. S/he makes a follow-up on those cash receipt invoices for all collections and deposits the same in the respective bank accounts. S/he also follows up on the filing of financial documents, ensures stamps paid marks on all invoices issued checks to customers, suppliers, and staff, and registers all checks sequentially on the cash register book. S/he is responsible for booking the transactions in SBD for those who passed the compliance and analytical review.

S/he verifies all source documents for proper approval and documentation. S/he provides effective and efficient support and advice to the program managers, project/initiative managers, and other team members as required on SNV financial policies and applicable government laws.

Job Description

Financial Management and Compliance to SNV/Donor Regulations

• Ensures that books of accounts are maintained, check receipts, and other financial documents are kept properly or safely.
• Facilitates income and withholding tax payments to the concerned government offices on time. Do a tax return on time as per Tax authority deadlines.
• Reconcile all pending Tax liabilities in our books of accounts and make sure they are all paid on time.
• Ensures that all cash collected is deposited daily in the bank.
• Develop mechanisms to ensure that the financial operations of SNV are running cost-effectively.
• Ensures compliance with SNV’s accounting policy as per SNV Finance and Administration policy and procedures manual as well as policy and procedure as established by Global office.
• Familiarize herself/himself with all current contractual donor obligations and the donor compliance implementation plan.
• Follow SNV internal control framework when performing his/her tasks.

Disbursement and reconciliation processes.

• Verifies and ensures that required documentation and authorization are presented before effecting payment.
• Ensure payments requested for goods and services are from the right supplier and check the presence in the approved supplier list.
• Check purchases, other than the approved supplier list, are following the procedure of the procurement Manual.
• Ensure requests of payments are in line with the organization's policy, such as rate, legality, VAT exemption, etc.
• Ensure the proper Project Number and Account Codes for every request for payments are used both in documents and in SBD.
• Make sure all Invoices received has corresponding PO and Goods receipt booked before posting the Invoice.
• Post the supplier Invoices and review to make sure all the GRN/POs were linked to correct budget lines and GL account before posting the invoice.
• Prepare cheques or wire transfers to suppliers and staff once all invoices booked in SBD are approved by budget holders and designated management staff.

Learning

• Keeps up to date with recent developments in the sector, government regulations including best practice.
• Ensures ongoing personal development and learning.
• Ensures the communication of finance policies and procedures within the organisation, and with other stakeholders.
• Observe internal SNV deadlines and be able to have an effective communication.
• Be proactive and invert and advise new efficient ways to improve our systems especially in relation to treasury.

Qualifications

Educational Qualifications and Experience

• Bachelor’s degree in finance, accounting, or a related field.
• A minimum of 3 years of work experience in a similar position.

Additional Skills:

• Knowledge in tax matters.
• Experience in the NGO sector.
• Proficiency in computers (Word, Excel & Access).
• Skill in the use of SAP by Design accounting software.
• Attention to detail.
• Ability to plan with good organizational skills, including prioritization.
• Initiative and ability to follow up on issues.
• High level of integrity and ethical conduct.
• Commitment to SNV's mission and values, gender equality, and social justice.

Competencies:

• Focus on quality
• Controlling Progress
• Problem Analysis
• Integrity

Additional Information

Contract Type: National - Full-time

Expected start date: As soon as possible

Duty Station: Mekelle

Contract Duration: One year with the possibility of extension based on performance and budget availability.

Skills Required:

• Accounting / Finance