Construction Coordinator

Summary

We are looking for a Construction Coordinator to work under the overall guidance and direction of the Portfolio Manager (Swiss-funded projects) and be responsible for ensuring the efficient and effective implementation of renovation, maintenance, and construction works in line with the standards and requirements outlined in agreements with various stakeholders, with a particular focus on Swiss-funded projects. The incumbent will also be responsible for managing and coordinating renovation, maintenance, and construction activities, preparing budgets, and ensuring that all construction works comply with applicable building regulations.

Key Responsibilities

Programme/Project Design and Planning

• Ensure evidence-based and locally relevant renovation, maintenance and construction activities, partnering with other departments and partners.
• Proactively identify and apply innovative, cost-effective, and sustainable construction and renovation solutions that enhance quality, optimize resource utilization, reduce operational costs, and improve implementation efficiency, while ensuring compliance with SOS CV standards, donor requirements, and applicable building regulations.
• Ensure that renovation, maintenance, and construction activities integrate environmentally sustainable and climate-responsive practices, including responsible use of materials, waste minimization, energy- and water-efficient solutions, and compliance with environmental regulations and donor sustainability requirements, while minimizing negative environmental impact.
• Actively collaborate and coordinate with other alliance members, partners, and internal teams to ensure alignment of construction and renovation activities, share best practices, address implementation challenges, and promote efficient, timely, and high-quality delivery of project objectives in line with agreed partnership frameworks.
• Actively participate in project designing by giving inputs and consultation for needs assessment, programme idea, proposals, and concept notes related to renovation, maintenance and construction activities.
• Ensure that renovation, maintenance and construction plans and activities are according to the SOS Children’s Villages’ regulations, standards, and procedures and donor requirements.
• Work creatively to secure funding for renovation, maintenance and construction activities from diverse sources in collaboration with business development and fundraising departments.
• Identifies and introduces new elements (systems, tools, guidelines, processes) required for renovation, maintenance and construction activities
• Design and develop specific strategies for renovation, maintenance and construction activities for timely and effective implementation.

Coordination of planned and emerging renovation/maintenance and construction work

• Prepare and submit designs and Bill of quantities for renovation/maintenance and construction works
• Prepare and share tender documents
• Actively participate in the selection of contractors and consultants
• Make sure that compliance issues are addressed in contract agreements
• Provides leadership for construction projects/ sites/ program locations to effect sound project management, Financial and administrative with due diligence.
• Prepare and implement national construction/maintenance guidelines and checklists.
• Follow up on the implementation of program/project activities, according to the objectives, actions and time frames outlined in the plans. In doing so, also ensure that the programs/projects operate in accordance with the organization’s guidelines, policies and procedures in specific areas of work where he/she is accountable.
• Advises Location program Directors, programme unit managers, project coordinators and other relevant staff in the location on renovation, maintenance and construction activities.
• Provides effective implementation guidance to programme professionals in planning, budgeting, and reporting of renovation, maintenance and construction activities
• Provide periodic summary reports to the Deputy National Director and her/his counterpart in IOR on the overall progress of the renovation, maintenance and construction activities.
• Initiates and facilitates improvements on approaches and strategies for SOS CVE on the renovation, maintenance and construction activities
• Ensure compliance of construction project operations with SOS Children’s Villages Ethiopia policies and guidelines.
• Ensuring efficiency in construction projects and checking, implementing construction policies, standards and processes.
• Provide timely response to customer quote requests and process orders

Monitoring, Evaluation and Quality Assurance of renovation/maintenance and construction

• Support the programme team in the financial management of projects
• Initiate and support the establishment/revision of processes, procedures, guidelines, standards, policies and systems to make high-quality renovation/maintenance and construction works and avoid defects.
• Capacitate staff at various levels on programme monitoring, evaluation and quality control.
• Ensures external accountability to donors and government through the implementation of timely and quality monitoring and evaluation activities, leading to timely and accurate reporting
• Ensure that high-quality analysis reports to illustrate the organization’s impact and assessment findings are produced, including evidence of good practice and replicable programmes, and that they are communicated at appropriate events.
• Prepare consolidated analytical reports on renovation/maintenance and construction works
• Monitors and evaluates the implementation of standards and progress of renovation/maintenance and construction works through supportive supervision, internal program audits, and review of and feedback in line with organizational plans, standards, and policies, and with national legislation.
• Collaborates with the relevant staff in supporting quality audits and external evaluations and advises and supports the implementation of recommendations.
• Plans and conducts joint monitoring and provides technical support on monitoring and evaluation in areas of work where he/she is responsible.
• Actively seek and promote innovative methodologies and lead the development of supporting policies/tools to encourage learning and knowledge sharing;
• Makes sure that budgets are used for intended purposes and that they are spent in accordance with approved procedures and limits and donor requirements.
• Conduct evaluation of renovation/maintenance and construction works against the given design and BOQ
• Facilitate lead handover(provisional and final) of renovation/maintenance and construction works

Collaboration and Partnership Building

• Identifies potential partner organizations in the area of work where she/he will be responsible for effective renovation/maintenance and construction works.
• Identify and overcome barriers to Cooperation and integration under his/her areas of work.
• Cooperates with the relevant staff in building strong links and cooperation with the national government and local authorities, as well as other stakeholders, to enhance efficiency and quality implementation of renovation/maintenance and construction works.
• Joins relevant networks, forums, platforms, campaigns, working groups and advocates on behalf of the organization for the promotion of children’s rights, environmental protection, gender equality, and disability in the organization.
• Serve as the primary focal point and resource person for renovation/maintenance and construction works.

Our Ideal Candidate?

Let's find out if we're a match. The next step in our process depends on how your background closely aligns with the below criteria.

Essential Requirements (Must-Have):

Education:

• Bachelor’s degree in Civil engineering and related fields of study.

Experience:

• A minimum of five years of experience in building construction projects

Role-specific competencies:

• Understanding and ability to prepare working drawings, BoQ and technical specification

Desired Assets (Nice-to-Have):

• Experience managing a full project accomplishment
• Certification in Auto CAD, Structural Software’s (SAP, STAD Pro, Rivet or other) and Work Scheduling Software’s (MS Project or Primavera)
• Experiences in working with the target group, i.e., vulnerable children, youth, families and community

SOS Lead and Core Competencies

Lead Competency

• Role model: Act as a role model for the organization, living our values and inspiring and learning from others
• Collaboration: Remove barriers to participation, share decision-making and build partnerships
• Empowerment: Promote inclusion and equitable sharing of power
• Strategic Thinking: Live the values and mission, setting realistic goals and translating them into actionable plans

Core Competency

• Kindness: Act with empathy towards everyone he/she works with.
• Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
• Inclusiveness: In any actions, show respect and care for others.
• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
• Results Orientation: look for solutions and focus on desired results.

Skills Required:

• Architecture / Urban / Planning
• Civil / Engineering / Cotm