Executive Assistant

Job Summary:

The Executive Assistant to the CEO provides high-level administrative and coordination support to the Chief Executive Officer. The role is responsible for managing executive schedules, coordinating meetings, preparing official communications, maintaining confidential information, and supporting effective decision-making processes. The position requires excellent organizational skills, professionalism, discretion, and the ability to work effectively with senior management and internal and external stakeholders.

Key Responsibilities:

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and business engagements.
• Coordinate executive meetings, prepare agendas, and ensure all required materials are available on time.
• Prepare accurate meeting minutes, follow up on action points, and monitor progress on assigned tasks.
• Draft, review, and manage executive correspondence, reports, presentations, and official documents.
• Assist in preparing management reports, board documents, and executive-level presentations.
• Maintain confidential records and handle sensitive business information with professionalism and discretion.
• Coordinate communication between the CEO, senior management, employees, clients, and external stakeholders.
• Organize travel arrangements, schedules, and logistics for executive activities when required.
• Support the CEO in tracking strategic initiatives, deadlines, and important organizational activities.
• Perform administrative and coordination tasks to improve the efficiency of the executive office.

Education:

• Bachelor’s Degree in Management, Business Administration, Secretarial Science, Office Administration, or a related field.

Experience:

• Minimum of 3–5 years of relevant experience as an Executive Assistant, Senior Secretary, Executive Office Coordinator, or similar administrative support role.

• Experience in calendar management, executive correspondence, meeting coordination, preparation of management meeting minutes, board documentation, and executive reports is required.

Required Skills and Competencies:

• Excellent written and verbal communication skills in English and Amharic.
• High level of professionalism, confidentiality, and ability to handle sensitive information.
• Strong organizational and time-management skills with attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent coordination, interpersonal, and relationship management skills.
• Ability to work independently while providing effective support to senior executives.
• Previous experience supporting CEOs, executives, or senior leadership teams is highly preferred.

Skills Required:

• Sales / Marketing / Business / Management