Executive Secretary And Cashier

Job Summary:

The Executive Secretary and Cashier is responsible for managing executive office schedules, coordinating meetings, handling official correspondence, and supporting daily administrative activities. The role also manages petty cash transactions, prepares petty cash reports, and ensures accurate financial and administrative record keeping.

Qualifications:

• BA Degree or Diploma in Secretarial Science, Office Administration, or other related fields.

Experience:

• Minimum of 2 years of relevant work experience for BA Degree holders.
• Minimum of 4 years of relevant work experience for Diploma holders.
• Experience in Microfinance Institutions (MFI) is preferable.

Key Responsibilities:

• Manage and maintain executives’ schedules, meetings, and appointments.
• Prepare letters, reports, memos, and other official documents.
• Organize meetings and prepare agendas and meeting minutes.
• Handle incoming and outgoing correspondence professionally.
• Maintain confidential files, records, and office documents.
• Manage petty cash transactions and prepare petty cash reports accurately.
• Record and track office expenses and cash disbursements.
• Provide administrative and clerical support to management.
• Receive visitors and respond to inquiries professionally.
• Ensure proper office coordination and smooth administrative operations.

Required Skills:

• Strong communication and interpersonal skills.
• Good organizational and multitasking abilities.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office applications.
• Good report writing and documentation skills.
• Basic accounting and petty cash handling knowledge.
• Ability to maintain confidentiality and professionalism.
• Ability to work independently and meet deadlines effectively.

Skills Required:

• Customer / Service / Secretarial