Finance Assistant -UN Health Care Center(UNHCC)

Job Description

Background

The UN Health Care Center has the responsibility to provide both core and non-core services to all UN staff and their eligible dependents based in Ethiopia. This responsibility includes provision of support to staff and dependents during the occurrence of different disasters and pandemics, processing medical evacuations (MEDEVAC) either from the field duty station to locations with good medical facilities or broad for immediate procurement of the required care, among other staff well-being activities.

The present ToR is intended to specify the type of services required by a Finance Assistant and guide the incumbent of the position on the dispensation of his or her duties at the respective duty station, ensuring the client's satisfaction and respect for the organization’s rules and regulations from a health standpoint of view. In addition, supervision of the incumbent will be done by the United Nations Health Care Center (UNHCC).

Duties and Responsibilities

• Extracts billing data from the primary information system (Earthmed) for credit users and works with the nursing unit to ensure correctness of billing & completeness of medical services delivered during the period.
• Prepares billing data from the primary information system (Earthmed) for other users (cash payers, insurance companies, retirees etc).
• Prepares service orders on Umoja for all participating UN agencies for monthly payment for medical services procured and annual per capita contribution.
• Follows up on timely approval of service orders, submits invoices to insurance companies (electronic) & UN agencies, and provides additional information and documents as requested by insurance companies and other stakeholders to expedite reimbursements.
• Promptly prepares detailed financial reconciliations for each settlement notification received from insurance companies and follows up on differences for cash collection.
• Review monthly UNHCC open items on Umoja and follow up with actions for finalization.
• Periodically updates patients’ data in EarthMed as necessary and follows up with clients for bill settlement.
• Collects daily cash for medical services rendered to patients during working days, night duties, weekends, and holidays.
• Handles petty cash funds, effect payments, and records expenditure on Umoja and requests for replenishment on time.
• Ensures cheques and cash collected are deposited into the bank at the end of each working day.
• Provides prompt responses to issues raised by the clients.
• Prepare clearance reports for those staff members who are separating from ECA and UN Agencies
• Update patients’ directory for new arrivals, departing staff from ECA and UN Agencies, or when changes are made in family status based on the information provided by HRMS and UN Agencies.
• Provide logistical support for UNHCC meetings and annual retreats.
• Keep up-to-date documents/reports/guidelines that have a bearing on matters related to the program, ensuring compliance with the financial rules and regulations of the United Nations.
• Draft or prepare correspondence to reply to inquiries concerning relevant financial and budget matters
• Provide additional support to UNHCC as assigned.

Competencies

Professionalism:

Knowledge of clinical and disaster/emergency medicine. Formal training in CPR and, preferably, in BCLS and ACLS or equivalent emergency medical care. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication ; tailors’ language, tone, style, and format to match audience ; demonstrates openness in sharing information and keeping people informed.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts per final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Required Skills and Experience

Education:

• Advanced university degree (master's degree or equivalent) in Finance, Accounting, Business Administration, or related fields or a first-level university degree (bachelor's degree) in combination with two years of qualifying experience is required.

Experience:

• No experience (with master's degree) or 2 years (with bachelor's degree) of relevant experience in Accounting, Finance or Cashier is required.
• Experience in cash collection and petty cash management is desirable.
• Experience in customer management is an advantage.

Language Requirements:

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management