Logistics Technical Assistant Ethiopia Jijiga

Job Description:

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs guide actions and relationships.

Responsibilities

Role and responsibilities:

The following is a brief description of the role.

Generic responsibilities

• Adhere to NRC policies, tools, handbooks, and guidelines.
• Ensure vehicles are used and maintained according to the Logistics Handbook, NRC policies, and donor requirements.
• Plan, schedule, and monitor transport of staff and material/equipment according to demands and procedures.
• Ensure that all NRC and hired vehicles are in proper operating condition; coordinate vehicle maintenance.
• Manage drivers in accordance with NRC logistics guidelines.
• Ensure all NRC drivers adhere to NRC logistics driving procedures.
• Distribute/organize transport of material and equipment according to procedures, including trucks.
• Perform other duties assigned by line manager.
• Assist with implementation of the support function portfolio according to the plan of action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Be responsible for all stocks, warehouse, and assets and submit relevant reports.
• Update stock in/out and prepare monthly stock movement reports.
• Ensure all stock is physically counted; submit physical account checks and reconciliation reports when required.
• Immediately report losses, damages, or discrepancies.

Specific responsibilities

• Prepare requisitions for spare parts for vehicles.
• Train and develop drivers.
• File all vehicle records and reports.
• Ensure asset inventories are up to date.
• Compile and submit monthly vehicle utilization and carpool reports.
• Monitor fuel usage and prepare tracking sheets.
• Coordinate with program teams for weekly movements to ensure cost-effective vehicle use and compliance with NRC safety rules.
• Control daily and weekly vehicle movement during and after working hours.
• Oversee vehicle log book, asset maintenance, and fueling.
• Coordinate and facilitate timely reporting of incidents such as accidents and breakdowns.
• Ensure NRC vehicles are equipped with necessary legal documents and equipment (HF radio, GPS, vehicle tool kits, first aid kit, etc.).
• Receive stocks and ensure they are in good condition and accompanied by correct documents.
• Maintain records for all incoming and outgoing materials.
• Supervise packing, loading, and unloading of materials.
• Ensure availability of warehouse space; maintain orderliness and cleanliness of the warehouse at all times.
• Receive and inspect consignments and store them appropriately.
• Inform logistics officer and relevant program staff about expiry dates of consumable items stored in the warehouse.
• Ensure maintenance of the warehouse to NRC standards.
• Cooperate and communicate clearly and effectively to ensure a smooth, cost-effective, timely, and compliant reception process.
• Act as key holder of the warehouse and be ultimately responsible for the store/warehouse contents.
• Assist in other operational needs as requested by the Line Manager.

Qualifications

Competencies:

Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and divided into two categories: Professional competencies and Behavioral competencies.

Professional competencies

Generic professional competencies:

• Experience working with fleet management.
• Degree in a related field and/or related practical experience, including relevant training courses.
• Previous experience working in complex and volatile contexts is desirable but not essential.
• Documented results related to the position’s responsibilities.
• Working knowledge of English, both written and spoken.

Context / Specific skills, knowledge and experience:

• Ability to prioritize tasks and work under pressure/respond to urgent requests.
• Strong planning, timing, organizing, and problem-solving skills.
• Honesty and transparency in dealing with suppliers.
• Computer literate with MS Office skills.
• Ability to work discreetly and professionally with sensitive and confidential information, sometimes under pressure.
• Good communication in English (and other locally relevant languages where applicable).

Behavioral competencies

• Planning and delivering results.
• Coping with change.
• Working with people.
• Handling insecure environments.

Skills Required:

• Logistics / Supply / Chain