OTC Administrator

Job Purpose:

Responsible for the general accounting activities of the brewery including posting sales proof of payments (bank deposits/collections) and invoices, petty cash management (establish, pay, and replenishing), assisting with periodic closings, customer account application and clearing, maintaining proper documentation of collection and sales documents, assist audit, and aligning with OTC analyst support the business as required to carry out the responsibilities of the finance function.

Key Responsibilities:

• Verify proof of payments provided by customers and post to the proper customer account.
• Issue sales and manual invoices after checking all requirements are fulfilled.
• Ensure daily on-time and in-full customer account applications and reporting (Zero unapplied invoices).
• Process and reconcile scrap materials and by-products sales as per SOP and contract agreement.
• Manage petty cash and per diem allowance payments/settlements on time and clear suspense payments within three days.
• Collect and post PDC payments monthly in alignment with the OTC team.
• Send promotional invoices for CO OTC team for settlement on a weekly/monthly basis and as requested.
• Perform sales reconciliation for VAT, excise, discounts, and other adjustments as required.
• Reconcile and submit monthly withholding tax sales summary on time and send receipts to the CO OTC team.
• Maintain records of the Business Continuity Plan (BCP), post backlog, and perform reconciliation.
• Maintain and archive sales and collection documentation properly and sequentially.
• Provide requested documents during audits as required.
• Prepare weight bridge summary and Heilite Base invoice reconciliation and monthly reporting.
• Support period-end closing activities.
• Work flexible hours including days, afternoons, midnights, overtime, and weekends as necessary.
• Support and escalate issues timely to ensure smooth sales operations without delay.
• Control and follow up manual sales documents and ensure sequential usage (cash/credit sales invoice, tax credit note, delivery note, and goods return note) in coordination with tax and warehouse teams.
• Assist in implementing and maintaining internal financial controls and procedures.
• Maintain good working relationships with peers and line managers.
• Perform other duties assigned by the line manager.

Required Qualifications:

• Bachelor’s degree from an accredited college or university in Accounting and Finance
• More than 1 year of experience in accounting, finance, or related fields
• Knowledge of accounting principles and practices
• Knowledge of financial reporting
• Knowledge of local, state, and federal laws regarding accounting, finance, and taxation
• Strong technical accounting skills
• Proficiency in MS Office software

Skills Required:

• Accounting / Finance