Company Secretary– Career Opportunity

Job Summary

A company secretary plays a crucial role in a company's governance and administration, acting as a key link between the board, management, shareholders, and regulatory bodies. Their responsibilities encompass a wide range of duties, including ensuring legal and regulatory compliance, managing board matters, and maintaining corporate records.

Reports to: Board of Directors

Department/Service: Office of the Chief Executive Officer

Responsibilities

• Ensuring the company adheres to all relevant laws, regulations, and ethical standards. This includes monitoring compliance with the company's code of conduct and promoting ethical behavior.
• Assisting with the preparation and management of board meetings, including drafting agendas, preparing meeting minutes, and ensuring timely circulation of meeting materials.
• Maintaining statutory books and registers, ensuring accurate records of company information, and updating records with any changes.
• Provide reports and other necessary information promptly to concerned body;
• Provide information to shareholders and third parties;
• Organize meetings of shareholders and members of the board of directors;
• Prepare, organize, and keep minutes of shareholder meetings and board meetings with a very high degree of confidentiality;
• Prepare agendas of the general meetings together with the chairperson and deputy chairperson;
• Before meeting begins, he/she shall certify whether the attendance sheet initiated by the shareholders or their proxies physically present at the meeting;
• Sign the minutes of the general meeting together with the directors present at the meeting;
• Follow up whether the concerned bodies immediately sign on the decisions and minutes of the board; 
• Handles shareholders files, take general assembly minutes under NBE directives;
• Facilitating communication between the board, management, shareholders, and other stakeholders.
• Managing shareholder communications, including issuing notices of meetings and distributing reports.
• Carry out other tasks assigned to him by the chief executive officer.

Qualification

• BA Degree in Commercial law/ A Bachelor of Laws (LLB) or related field
• 3/4 years in secretarial position out of which two years in a similar position
• Excellent knowledge of office management principles and practices
• Excellent knowledge of business correspondence and report writing
• Ability to organize files and documents 
• Excellent communication and human relation
• Basic computer skills and secretarial management software application skills

Skills Required:

• Legal / Law