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Cooperative Bank of Oromia

Cooperative Bank of Oromia

Verified

Executive Secretary I

Addis Ababa - Ethiopia Full-Time Permanent

Posted

10 months ago

Experience

3 years

Deadline

Closed

Job Summary

The job holder is responsible for supporting the efficient operation of the chief. Responsibilities include:

  • Handling a wide range of administrative tasks
  • Maintaining confidentiality
  • Ensuring compliance with legal and regulatory requirements

Roles and Responsibilities

  • Coordinate, organize, and assist with correspondence
  • Answer, screen, and direct phone calls and messages
  • Arrange meeting rooms, equipment, and catering services as required
  • Schedule and coordinate appointments, meetings, and events for the chief
  • Ensure that the chief’s calendar is efficiently organized, minimizing conflicts
  • Act as a primary point of contact for the chief, screening and managing phone calls and emails
  • Maintain organized and up-to-date physical and digital filing systems for important documents
  • Manage office supplies, equipment, and ensure a clean workspace
  • Coordinate with various departments to facilitate smooth communication and workflow
  • Handle sensitive and confidential information with discretion
  • Demonstrate a professional appearance and mannerisms
  • Ensure that assignments are performed based on priority
  • Carry out administrative duties such as filing, typing, copying, etc.
  • Prepare and file legal and regulatory documents as required
  • Handle petty cash and its timely settlement
  • Perform any other tasks as assigned by the supervisor

Required Educational Background and Work Experience

  • Bachelor’s degree in Management Information Systems, Administrative Management, Secretarial Science, or a related field with three years of relevant experience.

Skills Required:

  • Computer / Software / It / Data
  • Customer / Service / Secretarial
  • Sales / Marketing / Business / Management

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