Executive Secretary I

Job Summary

The job holder is responsible for supporting the efficient operation of the chief. Responsibilities include:

• Handling a wide range of administrative tasks
• Maintaining confidentiality
• Ensuring compliance with legal and regulatory requirements

Roles and Responsibilities

• Coordinate, organize, and assist with correspondence
• Answer, screen, and direct phone calls and messages
• Arrange meeting rooms, equipment, and catering services as required
• Schedule and coordinate appointments, meetings, and events for the chief
• Ensure that the chief’s calendar is efficiently organized, minimizing conflicts
• Act as a primary point of contact for the chief, screening and managing phone calls and emails
• Maintain organized and up-to-date physical and digital filing systems for important documents
• Manage office supplies, equipment, and ensure a clean workspace
• Coordinate with various departments to facilitate smooth communication and workflow
• Handle sensitive and confidential information with discretion
• Demonstrate a professional appearance and mannerisms
• Ensure that assignments are performed based on priority
• Carry out administrative duties such as filing, typing, copying, etc.
• Prepare and file legal and regulatory documents as required
• Handle petty cash and its timely settlement
• Perform any other tasks as assigned by the supervisor

Required Educational Background and Work Experience

• Bachelor’s degree in Management Information Systems, Administrative Management, Secretarial Science, or a related field with three years of relevant experience.

Skills Required:

• Computer / Software / It / Data
• Customer / Service / Secretarial
• Sales / Marketing / Business / Management