Disbursement & Treasury Officer

Job Summary

 The Disbursement and Treasury Officer is responsible for ensuring payment requests comply with SNV Ethiopia Policy and Procedure.

The payment also complies with government requirements, especially on tax matters. H/she is responsible for filing tax returns on time and paying according to tax authority deadlines.

Key Responsibilities

• Maintaining the financial policy and regulation.
• Assigning proper Fund/Account codes for project expenses.
• Maintaining registering books, filing, and properly keeping financial documents and reports.
• Preparing payment vouchers and processing disbursements.
• Following up on the deposit of cash/check from Travel/Project advance settlements.
• Ensuring stamps paid marks on all invoices issued checks to customers, suppliers, and staff.
• Booking transactions in SBD for those passed the compliance and analytical review.
• Responsible for reviewing and performing other finance and grant controls in the office.
• S/he is responsible for performing all bank reconciliations in the regional office and ensuring bank and cash protocol is approved.
• S/he verifies all source documents for proper approval and documentation, providing effective support and advice to Program Managers and other team members on SNV financial policies and government applicable laws.

Job Description

Financial Management and Compliance to SNV/Donor Regulations

• Ensures that books of accounts are maintained and financial documents are kept properly.
• Facilitates income and withholding tax payments to the concerned government offices on time.
• Files tax returns on time as per tax authority deadlines.
• Reconciles all pending tax liabilities in our books of accounts.
• Ensures that all cash collected is deposited daily in the bank.
• Develops mechanisms to ensure that financial operations are cost-effective.
• Ensures compliance with SNV’s accounting policy and procedures.
• Familiarizes with all current contractual donor obligations.
• Follows SNV internal control framework when performing tasks.

Disbursement and Reconciliation Processes

• Verifies that required documentation and authorization are presented before payment.
• Ensures payments requested for goods and services are from the right supplier.
• Checks purchases outside the approved supplier list follow procurement procedures.
• Maintains a level of signatory of managers to execute payment of cheques.
• Ensures requests for payments align with the organization's policy.
• Ensures proper Project Number and Account Codes are used in documents and in SBD.
• Ensures all invoices received have corresponding PO and Goods receipt booked.
• Posts supplier invoices and reviews to ensure correct budget lines and GL accounts.
• Prepares cheques or wire transfers to suppliers and staff once invoices are approved.
• Ensures that a good receiving note (GRN) is received before payment is effected.
• Ascertains that acknowledgment is received from payees and filed with cash disbursement vouchers.
• Posts weekly/daily bank statements in SBD to meet monthly closure deadlines.
• Performs Arba Minch cluster office bank reconciliation.
• Prepares monthly/quarterly and annual liquidity plans and requests.

Learning

• Keeps up to date with recent developments in the sector and government regulations.
• Ensures ongoing personal development and learning.
• Communicates finance policies and procedures within the organization.
• Observes internal SNV deadlines and maintains effective communication.
• Proactively advises new efficient ways to improve systems.

Qualifications

• Bachelor’s degree in finance or accounting.
• A minimum of 5 years of work experience in a similar position.

Desired Attributes:

• Knowledge in tax matters.
• Training on Computerized Accounting.
• Proficiency in computers (Word, Excel & Access).
• Skill in the use of SAP by Design accounting software.
• Proactive and efficient in performing tasks.
• Firm belief in teamwork, gender equity, and sustainable development.

Competencies:

• Focus on quality
• Controlling Progress
• Problem Analysis
• Integrity
• Result orientataion