Finance Assistant

ROLE PURPOSE:

Effect payments and collect cash and CPO on behalf of the Save the Children International Northwest Area office, according to Save the Children International standard procedures.

KEY AREAS OF ACCOUNTABILITY:

• Ensures that all payments are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by concerned managers or budget holders.
• Collects working /program advances and make various payments as per the authorization and approval of budget holders and in accordance with SCI’s financial management policy.
• Ensures that all payment documents bear ‘Save the Children Paid’ stamp.
• Summarizes expenses using relevant expense codes duly authorized by responsible person and timely settles all project advances before placing a request for another advance.
• Ensures that Government withholding tax is deducted from service fees to hotels, resource persons etc…
• Ensure that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled timely.
• Facilitates the provision and settlement of travel advances of staff based outside of the FO.
• Ensures that all financial documents are well documented, filed, scanned and uploaded to the SCI Document Archiving System
• Assist the Senior FC/finance officer in journalizing or recording transaction in to GLACOS on a daily basis.
• Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children International’s financial management policy.
• Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.
• Ensure safe security of cash and other related Cheques and CPOs in the office and initiate weekly and monthly cash counts.
• Always keeps cash, cheques, and CPOs in the safe.
• Maintain petty cash fund and prepares cash report with all supporting documents and gets replenished upon reviewed by the field office FC and approved by the HOF.
• Ensure weekly and monthly cash count is done and the count sheet prepared and approved.
• Reconcile cash accounts with financial documents and update the cash book regularly.
• Perform all other duties related to the position.

Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

QUALIFICATIONS AND EXPERIENCE

• Minimum educational requirement: First Degree / Diploma in Accounting/Business Administration, Banking, and Finance or related fields to finance.
• Minimum experience required: Two years for diploma holders and one year for Degree holders of Finance experience.
• Demonstrated experience in disbursements related activities in NGO setting and knowledge about project funding and compliance requirements.
• Experience of organizing and assisting workshops, trainings, and other events.
• Willingness experience of working on weekends and out of working hours with extensive filed travels.
• Good understanding of project implementation process.
• Excellent interpersonal skills.
• Demonstrated proficiency in written and verbal English and Amharic, including business terminology.
• Excellent and demonstrated skills in computer system, MS-Excel & MS-word.
• Ability to travel as needed by the field office.

Desirable

• NGOs Experience working in a complex multi-culture working contexts in any one of the Support Services Areas

COMPETENCIES

• SC Values are Accountability, Ambition, Collaboration, Creativity, and Integrity. To meet the value system, the post holder is expected to demonstrate the following competencies on an ongoing basis.
• Leading Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
• Thinking applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices within and outside the organisation.
• Working effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Dessie, contract of the position will be one year with possible extension. This role is offered based on national terms and conditions only.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday.
• All children learn from a quality basic education and that.
• Violence against children is no longer tolerated.

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management