Finance Coordinator (Bishoftu, Oromia)

Role Summary

The Finance Coordinator reports directly to the Finance Manager (FM). The incumbent is responsible for providing support to the FM in financial management tasks such as:

• Processing transactions
• Ensuring all transaction-supporting documents are complete and properly filed
• Reconciling bank account entries
• Preparing financial reports for local management

What You’ll Do

1. Financial Accounting and Reporting (50%)

• Ensures that all documents are complete, with the appropriate supporting documents, reviewed and approved before processing for payment and filed accordingly.
• Ensures that all payments are processed on time.
• Oversees the daily management of financial transactions; assists the Finance Manager/Officer in monitoring and following up on project finances in the country.
• Performs monthly petty cash count as well as petty cash spot checks.
• Reviews all petty cash expenditures and replenishment requests.
• Oversees routine banking services including collecting bank statements, making bank transfers, depositing, and withdrawing cash.
• Assists in cash planning and forecasting for the duty station.
• Responsible for elaboration, maintenance, and reconciliation of cashbooks.
• Records all financial transactions into the accounting management system.
• Produces monthly bank reconciliation statements and consolidates them for review by the FM.
• Responsible for budget follow-up and checking the correct use of codes.
• Assists the Finance Manager in the preparation of financial reports and forecasts.

2. Financial Implementation and Compliance (45%)

• Produces regular financial reports upon request.
• Timely review of the field Activity Financial Reports (verifying the coding, arithmetical accuracy, documentation, authorization) and subsequent feedback to ensure timely submission to FM.
• Provides assistance in internal and external audits.
• Ensures that an appropriate financial policy and procedures framework is in place to guide the Organisation's financial decision-making.
• Ensures compliance with current grant conditions.
• Supports FM on staff training on RTP rules, policies, procedures, and donor requirements.
• Supports FM to ensure that partners are aware of and adhering to partnership manuals and procedures.
• Follows up with partners, including field visits, to ensure that all their reports and supporting documents comply with RTP and donor policies and procedures.
• Stays abreast of program priorities and makes occasional field trips to monitor finance-related issues and procedures.
• Keeps updated on the latest developments in tax and related laws in the country; ensures compliance with all government statutory regulations including licensing, payment of taxes, and social security fund; ensures timely submissions of such deductions to the relevant authorities.
• Ensures all financial files are complete and up to date, including National Social Security Fund (NSSF) and Taxes.

3. Perform Other Duties as Assigned (5%)

What You’ll Bring (Essential)

Education/Training/Certification:

• Bachelor's degree in Accounting, Finance, Business Administration, or related discipline

Experience:

• 4 years’ experience in accounting or grant management

Competencies/Personal Attributes:

• Ability to work independently with little supervision
• Ability to work well under pressure and deadlines
• Integrity and detail-focused
• Ability to multitask and work within deadlines
• Good analytical skills
• Ability to work with staff at all levels and across departments

Knowledge/Skills:

• Proficiency in use of Microsoft applications, including Excel and Word
• Good skill at using financial software applications
• Skilled in maintaining documentation
• Good written and oral communication skills
• Good knowledge of accounting practices, policies, and procedures

Languages:

• Fluency in spoken and written Amharic and English

Bonus If You’ll Bring (Not Essential):

• Previous work experience with an I/NGO
• Knowledge of local language is an advantage

What You’ll Get:

The opportunity to collaborate with an innovative global team who are passionate about working with children and youth. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care, and be playful). You will be immersed in an environment where learning and development is encouraged and valued, and “play” is appreciated as a core avenue to building community.

• Competitive salary and benefits (e.g. Medical, life insurance, and transportation allowance)
• 20 days annual leave
• 3 personal days per year
• 5 personal learning and development (L&D) days per year
• Maternity/paternity/parental leave top-up and support
• Playful activities and events for team building
• Wellness programs to promote health
• Engagement in global projects and initiatives
• Opportunities to connect with employees across our offices
• Annual staff recognition awards to celebrate achievements
• Annual learning week for professional development