Position Title: Safeguarding, HR And Admin Assistant
Employer: Save the Children
Employment: Full-Time | Contract
Place of Work: Mekelle, Axum - Ethiopia
Posted date: 6 months ago
Deadline: Submission date is over
Job Description
SCOPE OF ROLE:
Reports to: Sr. HR, Admin and SG Coordinator
Complexity:
The role requires balancing multiple responsibilities across safeguarding, gender, and HR functions. The Assistant must ensure administrative accuracy while supporting sensitive processes such as safeguarding incident documentation and gender-related interventions. The role involves adhering to strict confidentiality, organizational policies, and safeguarding protocols while maintaining a service-oriented approach.
Relationships:
The position works closely with HR and Safeguarding Officers, Program and MEAL teams, field staff, and occasionally with partners or community-level actors. The Assistant may interact with external stakeholders, such as service providers or consultants, on HR and training-related matters. Collaboration with other departments is key for effective cross-functional implementation of safeguarding and gender initiatives.
Communication with Stakeholders:
The role requires effective communication skills to deliver safeguarding messages, gender awareness sessions, and HR guidance in a clear and culturally sensitive manner. The Assistant must handle sensitive conversations with care, particularly in safeguarding and gender-related discussions, and escalate concerns appropriately. Timely and professional communication with internal stakeholders at various levels is essential for success in this role.
KEY AREAS OF ACCOUNTABILITY:
- Safeguarding and PSEA Support
- Support the dissemination and implementation of safeguarding and PSEA policies.
- Assist in organizing safeguarding inductions and refresher training for staff, volunteers, and partners.
- Support in maintaining safeguarding incident records in a confidential and timely manner.
- Help with monitoring the implementation of safeguarding risk assessments and mitigation measures.
- Ensure safeguarding messages are displayed visibly across offices and project sites.
- Gender and Inclusion
- HR Administrative Support
- Coordination and Reporting
- Assist in implementing gender equality action plans at field and office level.
- Support awareness-raising campaigns and gender sensitization training sessions.
- Collect and compile gender-disaggregated data for reporting and analysis.
- Promote gender-responsive practices in recruitment, staff support, and workplace culture.
- Support recruitment processes (advertising, shortlisting coordination, scheduling interviews).
- Assist with employee onboarding and orientation, including safeguarding and gender components.
- Maintain and update employee files and HR databases in line with data protection policies.
- Support logistical arrangements for trainings, workshops, and HR-related meetings.
- Assist with leave tracking, contract renewals, and staff performance management follow-up.
- Work closely with the HR and Safeguarding teams to ensure timely implementation of planned activities.
- Assist in preparing periodic reports related to HR, safeguarding, and gender initiatives.
- Maintain proper documentation and ensure confidentiality in all matters handled.
- Act as a focal point for HR, safeguarding, or gender-related queries when delegated.
BEHAVIOURS (Values in Practice)
- Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values.
- Holds the team and partners accountable to deliver on their responsibilities, providing the necessary development to improve performance.
- Ambition:
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development.
- Widely shares their personal vision for Save the Children, engages and motivates others.
- Future-oriented, thinks strategically and on a global scale.
- Collaboration:
- Builds and maintains effective relationships with their team, colleagues, Members, and external partners.
- Values diversity, sees it as a source of competitive strength.
- Approachable, good listener, easy to talk to.
- Creativity:
- Develops and encourages new and innovative solutions.
- Willing to take disciplined risks.
- Integrity:
- Honest, encourages openness and transparency; demonstrates the highest levels of integrity.
Qualifications
- Previous experience supporting recruitment processes, staff induction, or performance management.
- Prior involvement in delivering training sessions or facilitating discussions on safeguarding, gender, or workplace behavior.
- Familiarity with local labor laws, child protection standards, and HR compliance frameworks.
Experience and Skills
Essential
- Bachelor’s degree in management, Human resource, Social studies, or a related field.
- Minimum 1–2 years of experience in administrative roles in HR, safeguarding, or gender programs, preferably with NGOs or humanitarian organizations.
- Knowledge of safeguarding principles, PSEA, and gender mainstreaming practices.
Desirable
- Strong interpersonal and communication skills.
- Ability to handle sensitive information with discretion and integrity.
- Good organizational and time management skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Ability to work with diverse teams and under minimal supervision.
- Commitment to gender equality, child protection, and ethical HR practices.
Additional Job Responsibilities
The duties and responsibilities as set out above are not exhaustive, and the role holder may be required to carry out additional duties within the reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SC Equal Opportunities and Diversity policies and procedures.
Child Safeguarding
We need to keep children safe, so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
