Join Our Team as Commodity Tracking System Assistant

Job Description:

The position-holder is responsible for assisting the field-based commodity team in utilizing:

• Item Tracking System (ITS)
• Last Mile Mobile Solution (LMMS) technology
• Country Commodity Tracking System

This responsibility encompasses providing technical assistance for:

• Commodity receiving, requesting, returning, and transferring
• Establishing new distribution projects
• Managing commodity shipments
• Consolidating and generating reports

PC, CPDR, ITS/LMMS System Operation

Key responsibilities include:

• Supporting correct functioning of ITS/LMMS in various activities
• Assisting in collecting, managing, and producing commodity tracking information
• Developing a clear food assistance information management plan
• Ensuring safety of data collected in field operations
• Administering ITS/LMMS system users

Operation of Commodity Tracking System

Responsibilities include:

• Gathering data from field commodities staff
• Serving as technical point of contact/support for Food/cash Monitors
• Installing ITS/LMMS in roaming servers and mobile devices
• Reporting technical failures and leading field installations
• Documenting technical shortfalls

Collecting, Consolidating, and Reviewing Monthly Community Reports

Coordinate with food assistance officers to ensure:

• Timely receipt of relevant reports
• Maintenance of a register for losses and damages
• Reconciliation between warehouse and CTS records
• Monthly physical inventory of warehouses
• Data analysis including trends and forecasts

Coordination and Collaboration

Key activities include:

• Working closely with field teams on all ITS/LMMS issues
• Implementing training on forms and systems for field staff
• Collaborating with internal and external units for training
• Serving as technical point of contact/support for reporting officers

Knowledge, Skill, and Experience

Required Education:

• BA/BSc Degree in IT Management, Accounting, Computer Science, Agriculture, or related fields
• Strong knowledge of WFP GFD and SFP programs
• Demonstrated capacity in Food Resource Information Reporting

Required Professional Experience:

• Minimum 2 years’ experience in food aid information management
• Knowledge of Relational Database Management Systems
• Ability to troubleshoot IT problems
• Good knowledge of LMMS/ITS, PC, and CPDR
• Prior experience with WV ITS system or UN WFP Compass system is an advantage

Additional Requirements:

• Strong knowledge of WFP GFD and SFP programs
• Experience in food resource programming and project management
• Good understanding of humanitarian standards
• Ability to work in high tension and high security risk situations
• Cross-cultural sensitivity and emotional maturity

Working Environment / Conditions

Work environment: Field-based with frequent travel to the field.

World Vision is a child-focused organization committed to safeguarding all children and has zero tolerance for violence or abuse against children or adults.

Disclaimer: World Vision Ethiopia values transparency and fairness in its recruitment process and does not solicit any money for job applications.

Skills Required:

• Accounting / Finance
• Agricultural / Studies
• Computer / Software / It / Data