HR And Admin Intern at Danish Refugee Council (DRC)

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HR And Admin Intern

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Employer: Danish Refugee Council (DRC)

Employment: Full-Time | Contract

Place of Work: Shire and Mekelle, Tigray - Ethiopia

Posted date: 4 weeks ago

Deadline: Submission date is over

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Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified HR and Admin Intern for our operations in North Area Office – Shire and Mekelle, Tigray.

About the Job

The Human Resources and Administration Intern, in coordination and cooperation with the direct support and supervision of the HR and Admin Officer, is responsible for substantially contributing to the following:

Main Duties and Responsibilities

• Prepare contract agreements for rentals, premises, or any other required documentation.
• Maintain and update contact lists.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc., as well as assisting with tasks related to compounds (repairs).
• Ensure the presence of up-to-date HR documentation and recordkeeping.
• Produce and maintain updated HR and personnel files in soft and hard copies in line with the DRC filing system.
• Scan HR related documents and archive them electronically in an organized manner.
• Maintain archives, ensuring files are properly stored and accessible.
• Collect HR documents and forms from newly hired employees and file the documents as required.
• Assist the HR Officer in the recruitment process; schedule and confirm interviews with candidates.
• Collect and update spreadsheets with new hire information (e.g., employment forms and contact information).
• Gather payroll data like leaves, working hours, and bank accounts.
• Work closely with the HR/Admin Officer to create a professional working environment.
• Perform any other related activities as assigned by the HR & Admin Officer and the Support Service Manager.
• Follow up with the office Cleaner to ensure the office and guesthouse are clean and suitable for working and living.
• Ensure office cleaning and supplies are purchased on time.

Experience and Technical Competencies

• Ability to work in Shire or Mekelle.
• Excellent skills in the use of computers (MS Word, Excel, Outlook, PowerPoint).

Education

Fresh Graduate from a recognized university in Human Resource Management and other relevant fields.

Language

Fluency in English, Tigrigna & Amharic – excellence in spoken and written communication.

Core Competencies

• Striving for excellence: Focus on reaching results while ensuring an efficient process.
• Collaborating: Involve relevant parties and encourage feedback.
• Taking the lead: Take ownership and initiative while aiming for innovation.
• Communicating: Listen and speak effectively and honestly.
• Demonstrating integrity: Uphold and promote the highest standards of ethical and professional conduct.

We Offer

• Contract length: Six Months
• Required Employees: 2 (one for Shire and one for Mekelle)
• Contract Type: National Contract
• Band: Non-Management
• Designation of Duty Station: North Area Office – Mekelle and Shire, Tigray
• Start date: 01 July, 2025
• Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees.

Application Process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Please specify the location you are applying for in the application document.

Closing date for applications: 26th June 2025.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Gender Equality

DRC is committed to achieving gender parity in staffing at all levels. Women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities

DRC is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics.

We strongly encourage female candidates to apply for the position!

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.

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