Supply Chain Officer - Pharmacy Procurement

Job Overview:

The Supply Chain Officer -Procurement is responsible for the efficient coordination and management of procurement functions for IRC’s office. The position holder will procure Program supplies, services, and equipment, whilst ensuring good practices and maintaining audit-compliant records. You will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures.

Major Responsibilities:

• The implementation and/or maintenance of standard IRC procurement policies and procedures and donor-specific policies.
• Implement supply chains that support business strategies adapted to changing market conditions, new business opportunities, or cost reduction strategies.
• Maintain industry best practices for pharmaceutical product sourcing and contracting.
• Involve in pharmaceutical procurement, including medicine, equipment, and supplies procurement.
• Effectively and continually maintain open lines of communication with staff and vendors to facilitate the flow of relevant information.
• Collaborate with other Pharma/Health team/ (country Pharmacists and pharmacist specialists) on pharmaceutical product conversions.
• Involve in Pharma performance improvement and quality control programs.
• Maintain knowledge of, and expertise in, leading-edge developments and innovative approaches to pharma supply chain management by participation in ongoing independent study, education-related professional activities, and affiliations.
• Provide procurement services from local and international markets. Ensuring that all Supplies, services, and equipment required are delivered on time.
• Maintain ethical, professional working relationships with suppliers.
• Ensure procurement documents are softcopy scanned and uploaded on Box drive and well-filled per grant and standard.
• Ensuring timely payment of vendors and full, auditable support documentation is actioned.
• Ensure frequent updating of the Integra system and clear up any pending issues from the system in a proper manner.
• Support in the development of procurement specifications
• Processing approved Purchase requests/Item Requirements through the procurement software (online) and ensuring data accuracy.
• Preparation of the Request for quotations/proposals.
• Participate in tender meetings and evaluation processes.
• Prepare bid analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that are transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment to finance.
• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Check the timely renewal of vendors' VIF and ATC.
• Execute contracts against set performance indicators.
• Submit a monthly list of commitments to the Procurement Manager/Supply Chain Coordinator and Finance.
• Any other duties or tasks delegated by the supervisors.

Safeguarding Responsibilities: -

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

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Minimum Qualifications:

Educational Requirements:

• BA/BSC Degree in Supply Chain, Pharmacy, Business Administration, Financial Accounting, or a related field.

Preferred experience & skills:

• 2 years of work experience in supply chain operations (Procurement), particularly pharmaceuticals
• Experience working with NGOs is preferred.
• Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time
• Strong analytic problem-solving skills
• Ability to work both independently and in a multifaceted, cross-functional structure.
• Highly proficient in the Microsoft Office suite
• Demonstrated ability to work effectively with team members at all levels.
• Ability to manage and work through change proactively and positively.
• Ability to work on the procurement software/application.

Language Skills:

• Fluent in writing and speaking English and speaking the local language is preferable.

Disclaimer: - Please note that IRC will never request applicants or candidates to make any form of payment at any stage of the recruitment process.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.

Skills Required:

• Accounting / Finance
• Logistics / Supply / Chain
• Pharmaceutical
• Sales / Marketing / Business / Management